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Executive Assistant Office Manager, Brighton
Client: Fintellect Recruitment
Location: Brighton, United Kingdom
Job Category: Other
EU work permit required: Yes
Job Views: 3
Posted: 04.06.2025
Expiry Date: 19.07.2025
Job Description:
Our Client
Our client is a very early stage financial services provider operating in the personal finance and business banking space. They plan to launch their business focusing on credit cards, then expanding into personal and business current accounts, and eventually applying for a banking license.
They have substantial funding, making this opportunity particularly exciting, surpassing many well-known fintechs at this stage.
The role of the Executive Assistant / Office Manager
The Office Manager/Executive Assistant will organize and coordinate office administration and procedures, ensuring efficiency, effectiveness, and safety. They will also provide high-level administrative support to the Managing Director and, occasionally, to the future Board of Directors.
* Manage office organization, oversee reception, liaise with IT support, coordinate projects, ensure deadlines are met, and handle company documents securely.
* Coordinate calendars, schedule meetings, handle correspondence, and manage HR matters, acting as a liaison between management and staff.
* Perform duties professionally, adhering to policies and guidelines.
Duties & Responsibilities
The following are main responsibilities, subject to change based on business needs. Training will be provided where needed.
Main Duties
* Ensure office operations comply with Health and Safety and GDPR regulations.
* Establish and maintain electronic and physical filing systems; develop data management procedures.
* Coordinate with IT support to ensure smooth office operation, procure hardware/software, and review projects.
* Update company website and social media accounts regularly.
* Use Property Management System (Qube) for reporting and data analysis.
* Manage office supplies and liaise with suppliers.
* Recruit, train, mentor office staff, maintain employee records, and update the Employee Handbook for compliance.
Administrative Duties
* Organize appointments and meetings, resolve scheduling conflicts.
* Attend meetings, take minutes, and circulate them.
Skills Required
* Strong organizational and planning skills.
* Excellent communication and interpersonal skills.
* Professional telephone manner.
* Attention to detail and problem-solving abilities.
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