Executive Personal Assistant
Location: Brighton - Moulsecoomb
Salary: £31,236 to £34,610 per annum
Closing Date: Sunday 09 November 2025
Reference: VC5052-25-239
This is an exciting opportunity to join the Vice‑Chancellor's Office as an Executive Personal Assistant. Working as part of a team of Executive Personal Assistants, you will play a key role in delivering effective, efficient, and responsive support to members of the University Executive Board.
This role will provide proactive, high‑level support to the members of the University Executive Board (UEB) and other senior colleagues. Work will often be confidential and urgent, so the postholder will be expected to use initiative and sound judgement to maintain the work schedule of these senior staff. The post holder will be responsible for supporting high‑level internal meetings, including executive bodies within the University’s governance structure.
Responsibilities
* Managing complex diaries and email correspondence on behalf of Executive Board members
* Supporting committees and meetings by preparing agendas, taking minutes, and tracking actions
* Liaising with a wide range of people, both internal and external stakeholders
* Undertaking projects and other activities to support Executive Board priorities and the Vice‑Chancellor's Office
You will have experience as an executive or personal assistant, or be an experienced administrator who is looking to apply your skills in a fast‑paced, dynamic environment supporting the University's most senior leaders.
Qualifications
* A proactive, can‑do attitude, and an ability to work both independently and as part of a team
* Highly developed oral and written communication skills with strong attention to detail
* Excellent IT skills, particularly in Microsoft Office
* An ability to respond to changing priorities, often at short notice
* Exceptional interpersonal skills and confidence in engaging with a wide range of people
* Confidence in handling complex and confidential matters
This post is offered on a full‑time (37.0 hours per week) permanent basis and is available on a job share basis.
The University is committed to creating and maintaining an inclusive environment for all staff regardless of age, disability, family or caring responsibilities, gender identity, marital status, pregnancy or maternity, race, religion or belief (including non‑belief), sex and sexual orientation. We embrace equality and diversity in our working, learning, research and teaching environment and are committed to maintaining a supportive and inclusive community. We particularly encourage applicants from Minority Ethnic backgrounds because the University is under‑represented by Minority Ethnic staff.
For the vast majority of our roles we operate an agile working system, with time split between working on campus and at the employee's home. It is the University's expectation that home working will take place within the UK.
Further information about working for us, as well as the wide range of benefits we offer, can be found in the working with us section of our vacancies page.
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