Overview
Clerical Assistant role at Moray Council. To provide an efficient and effective reception and clerical support service within the school.
Responsibilities
* To provide a general reception service to members of the public and visitors to the school.
* General clerical duties.
* Typing/word processing.
* Book keeping as required.
* Other duties.
The Candidate
* Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet
* Significant clerical/administration/typing experience, including production of letter/report, filing, cash handling and dealing with the public
* Experience of using a range of computer packages including Microsoft Office, Excel, Access, Phoenix, Publisher, Seemis
* 4 SQA standard grades or equivalent (at level 3 or above, including English and Mathematics/Arithmetic)
* Advanced keyboard qualification (RSA II in typing, audio typing, word processing)/ ECDL/Clait (or equivalent working knowledge of Microsoft software packages)
* Ability to use initiative when required
* Flexible in approach and open to different ways of working
* Self-confidence and self-motivated
* Effective communication skills: oral and written
* Excellent interpersonal skills
* Ability to record information accurately
* Strong customer care skills and focus
* Ability to work on own and as part of a team
* Sound knowledge of software packages e.g. Microsoft Office
* Ability to demonstrate a high standard of numeracy and literacy
* Effective organisational skills/time management with the ability to respond to conflicting and competing demands
* Ability to prioritise workload, in accordance with objectives and targets
* Ability to relate well with all levels of staff
* Willingness to accept direction/delegation
* Appreciation, acceptance of and commitment to importance of confidentiality
* Ability to work in a shared office
* Flexibility to meet the needs and demands of the service
* Ability to work in different offices dependent on the service
Additional Requirements
This post is considered to be a 'Regulated Role' under the Disclosure (Scotland) Act 2020. Under the Act it is a legal requirement for an individual undertaking a regulated role with children or protected adults to be a member of the Protecting Vulnerable Groups (PVG) scheme. Therefore the successful candidate will be required to join the PVG Scheme or undergo a PVG Scheme Update check prior to any formal offer of employment being made by Moray Council.
Role Details
* Temporary appointment up to 02/07/2026
* Working Week: Monday & Tuesday, 9am to 3pm
* Closing Date: 26th September 2025
* Starting Salary: £25,994.15 (pro rata) / £13.79 per hour
* 10 hours per week (47 week contract, i.e. term time working plus balance of days to be worked during school holiday periods)
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