Dead line for application - 15th of July 2025
Job Title:Administrative Assistant
Location:Remote
Reports to:CEO
Type:Contract / Full-time – Part time will be considered
Job Summary:
MAD-Aid is seeking a proactive and detail-orientedAdministrative Assistantto support our growing team. This role is essential in ensuring the smooth running of administrative processes, communications, and logistics across various departments. The ideal candidate is organized, efficient, and enthusiastic about contributing to a cause that improves lives in Moldova and beyond.
Key Responsibilities:
* Administrative Support
* Manage incoming/outgoing correspondence (emails, calls, post)
* Maintain digital and physical filing systems
* Prepare letters, reports, minutes, and other official documents
* Assist with the coordination of meetings, travel arrangements, and scheduling
* Data & Record Management
* Maintain accurate records of beneficiaries, donors, and partners
* Support with inputting and updating data in CRM and spreadsheets
* Track receipts, invoices, and procurement records for finance team
* Communication & Coordination
* Act as point of contact for general inquiries
* Liaise with partner organizations, volunteers, and suppliers
* Support communication logistics for events, campaigns, and delegations
* Project Support
* Assist in preparing project documents, reports, and materials
* Follow up on action points and deadlines
Requirements:
* Proven experience in administrative or office support roles
* Excellent written and verbal communication skills
* Strong organizational and multitasking abilities
* Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace
* Attention to detail and ability to work independently
* Integrity and discretion when handling confidential information
* Fluency required in English and Romanian.
Desirable Skills:
* Experience working in NGOs, charities, or international projects
* Familiarity with donor databases or CRM systems
* Experience managing logistics or procurement
* Basic knowledge of social media or communications tools
Why Join Us:
MAD-Aidis an internationally respected charity bridging communities between the UK and Moldova. Our projects improve healthcare, disability services, and infrastructure where they’re needed most — from renovating hospital wards to running therapy and residential centres. As part of our mission, our team brings energy, integrity, and compassion to every detail. Join us and be part of creating real change, every day.
How to apply
* Send you CV and cover letter to –info@mad-aid.org.uk
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