Venesky-Brown’s client, a public sector organisation in Forres, Inverness is currently looking to recruit an Administrative Officer for an initial 3 month contract with potential to extend on a rate of £13.38/hour PAYE. This role will be based fully onsite. The working hours are 35 hours per week. Responsibilities: - To provide administration and support for our Programmes - To assist the Operations Team in ensuring the efficient and effective operations of the School of Innovation and Technology across two locations - To develop efficient administration processes and procedures for the organisation - To assist the Operations Director and the Operations Team in providing support and processes for the movement of customers within the Highlands of Scotland and between the two locations - To liaise with Programme Leads in order to maintain good communication networks and clear Programme pathways - The post holder’s main responsibilities will be to provide Administration for the Programmes of Work within the organisation - Support all administrative tasks – including, invoice processing, travel and accommodation bookings, purchasing of goods and consumables - Assist with the coordination and planning of a range of events throughout the School of Innovation and Technology - Communicate with suppliers about events and discuss requirements to ensure all visitors have relevant details on event - Assist the Academic Support Manager, Operations Director and SIT staff in order to provide Welfare Support to all customers, in liaison with Customer Support Services - Minute taking at meetings - Undertake additional support tasks as agreed with the Support Manager, Operations Director, the Operations Team - Book venues, catering, transport and equipment where necessary to support the movement of customers and visitors - Actively contribute to the development of administration processes for the organisation - Providing a high level of support to the Customer Support Manager, Operations Director and the organisation - Gaining an understanding and maintaining a knowledge of a wide range of projects across a distributed team - Ability to prioritise multiple tasks and meet deadlines Essential Skills: - Excellent written and verbal communication skills - A high level of organisational and problem-solving skills - Time management skills with the ability to prioritise competing tasks and the ability to work to deadlines - Motivation and enthusiasm - Discretion when handling personal and sensitive data - Strong team working and collaboration skills - An ability to self-direct as well as work as part of a distributed team - A comprehensive knowledge of Microsoft Office and Adobe software and an ability to learn new software as required - A willingness to travel within Scotland to support the programs of work within the School of Innovation and Technology - Educated to Higher Grade level or equivalent or have substantial experience in a similar post - Numerate with a keen eye for detail - Experience of Microsoft Office and Adobe software - Highly organised with an ability to take initiative - Experience of providing administrative support in an office environment would be an advantage INDADMIN