Research Administrator
The closing date is 25 November 2025
Fixed term/secondment opportunity until 31 March 2026
This vacancy is only open at this stage to internal employees of the following organisations within the Staffordshire and Stoke-on-Trent Integrated Care System:
* North Staffordshire Combined Healthcare NHS Trust
* Midlands Partnership University NHS Foundation Trust
* University Hospitals of North Midlands NHS Trust, inclusive of Black Country Procurement Group and North Midlands and Cheshire Pathology Service.
* Staffordshire and Stoke-on-Trent Integrated Care Board
Main duties of the job
To work as a member of the R&D team to assist in the governance and delivery of quality care and service to research participants and researchers within a dedicated research setting. Working closely with the substantive Research Administrator, Research Governance Facilitator / Research Portfolio Manager, research delivery team, Research Nurses, Principal Investigators and clinical teams to ensure a high quality service.
Responsibilities include, but are not limited to:
* Liaise with all members of the multidisciplinary team to ensure the smooth and efficient running of studies and of the wider Research Team
* Organise copies of materials and collation of information as requested by the Research Team.
* Collate activity and other information in order to support research and other projects, as required by the Research Team and other clinical colleagues.
* Ensure that all research study staff meet Good Clinical Practice (GCP) training requirements and have in date research CVs
About us
As a Trust we remain bold and ambitious with plans for both service and system collaborative transformation over the coming years to improve the health and wellbeing of our local people through high quality care.
We pride ourselves on ensuring our team has wellbeing put first and as such provide a range of wellness opportunities including flexible working.
We are committed to the Greener NHS national ambition to becoming the world's first 'carbon net zero' national health system by 2045. As part of this, sustainability is embedded in our strategy and we support staff in working towards our net zero ambitions through our sustainability programme.
The Trust is committed to ensuring that a diverse workforce is representative and inclusive at all levels. We welcome applications from all under‑represented groups including women, people with disabilities, people from global majority backgrounds, and those from the lesbian, gay, bi and trans communities.
Job responsibilities
To work as a member of the R&D team to assist in the delivery of quality care and service to research participants and researchers within a dedicated research setting. Working closely with Research Nurses, Principal Investigators and clinical teams providing sound accurate clinical research data for participants taking part in clinical research / medicine trials.
Key Duties/Responsibilities
Communication & Relationships Skills
* Liaise with all members of the multidisciplinary team to ensure the smooth and efficient running of trials.
* Support data inputting and ensure all data is entered in a timely manner within 48 hours of a participant visit occurring.
Provide and receive routine information including complex or sensitive information relating to participants or their legal representative. This may include completion of face‑to‑face questionnaires with participants in accordance with protocols.
Work in conjunction with research staff to prepare relevant information to ensure source data is collected at appropriate times according to the trial protocol.
Work with the research team to prepare and review study documentation in preparation for Audit and Regulatory Inspection.
Develop and maintain effective communication and working relationships within the service, the Directorate and Trust.
Support and organise monitoring visits, site qualification and site initiation visits. Ensure all members of the team as appropriate are included in arrangements for monitoring and site qualification and site initiation visits.
Organise regular research team meetings, both internal to the Research and Development department and for the specialty area.
Knowledge, Training & Experience
The post holder will have:
* Knowledge and experience of using web based data handling software.
* Knowledge and experience of working with data spreadsheets.
* Knowledge and experience in the preparation of clinics prior to research participants visits according to the study protocol.
* Knowledge and experience of general office administrative duties e.g. filing, photocopying, scanning and faxing trial documents in line with patient confidentiality regulations.
* Training and experience in performing all research activities according to ICH/GCP standards.
Acquire additional clinical trial data from hospital computer systems, GPs, external hospitals and organisations in compliance with information governance. The ability to multi‑task and prioritise a varied workload. Knowledge of valid informed consent process in clinical research and retrospective consent. Minute taking skills to minute meetings internal and external to R&D.
Planning & Organisational Skills
* Organise research staff to be available when monitoring visits are scheduled and arrange time with the monitors.
* Be able to work efficiently with other members of the team to ensure the smooth running of the Research Team. To communicate any problems to the relevant individual.
* Be able to liaise with research staff and arrange participant appointments according to protocol.
* Maintain a monthly accrual list of participants to all studies and distribute among relevant members and departments, including the R&D Directorate and the National Institute for Health Research.
* Be responsible for booking and confirming availability for monitoring visits including the organisation of adequate space.
Person Specification
Qualifications
* Educated to GCSE Level or equivalent 4 Grade C or above (to include English and Maths)
* NVQ Level 2 Business Administration
Experience
* Maintenance of accurate records and filing systems
* Experience of working in a research environment
Knowledge
* Through knowledge of Microsoft Office
* Ability to organise, prioritise own workload
* Ability to work to deadline
* Working with database, inputting information in an accurate and timely manner.
* Confidentiality and data protection
* Knowledge of hospital information systems i.e. Lorenzo
* Knowledge of research processes
* Knowledge of Good Clinical Practice
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
North Staffordshire Combined Healthcare Trust
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