Job Description
Project Management Office (PMO) Coordinator
RC Fornax PLC, Almondsbury, England, United Kingdom (Hybrid: office Mo-We)
RC Fornax, a veteran-owned engineering consultancy operating within the aerospace and defence sectors, is looking for a Project Management Office (PMO) Coordinator to provide essential support to Project Managers and the wider delivery team. The role focuses on project administration, governance compliance, and reporting, ensuring accurate and timely information flows across all projects. The PMO Coordinator will also play a key role in the personnel vetting process, maintaining standards, and assisting with resource and financial tracking. This position is critical to enabling efficient project delivery and ensuring adherence to internal frameworks and client requirements.
Main Responsibilities:
* Support Project Managers with day-to-day project administration, including scheduling, documentation, and meeting coordination.
* Prepare and maintain project dashboards, status reports, and performance metrics for internal and client stakeholders.
* Ensure governance compliance by reviewing Gate documentation (e.g., Gate 1–5) and validating completeness and accuracy.
* Assist in the setup of new projects, including creation of project codes, document templates, and initial reporting structures.
* Monitor and track project progress against milestones, budgets, and resource plans, escalating variances where necessary.
* Maintain risk and issue logs, ensuring timely updates and follow-up actions.
* Coordinate data collection for financial forecasting, earned value analysis, and resource utilisation reporting.
* Act as a point of contact for document control, ensuring version management and secure storage of project records.
* Facilitate communication between project teams, clients, and internal stakeholders through timely reporting and updates.
* Coordinate and manage vetting processes for internal staff and contractors, ensuring all checks, documentation, and compliance requirements are completed accurately and on time.
Key Requirements:
Essential
* 2 years+ experience in Business Administration, or a related discipline.
* Previous experience working in a PMO or project support role.
* Experience coordinating across multiple teams and managing documentation in structured project environments.
* Excellent organisational and time management skills, with the ability to manage multiple priorities
* Strong attention to detail and accuracy in maintaining project documentation
* Proficiency in Microsoft Office suite (Excel, Word, PowerPoint) and collaboration tools (SharePoint, Teams).
* Clear and professional communication skills, both written and verbal.
* Ability to work collaboratively in a fast-paced, changing environment.
* High levels of confidentiality and the ability to handle sensitive information diplomatically.
* Proactive, adaptable, and solutions-focused approach.
Desirable
* Project administration or management certification (e.g., PRINCE2 Foundation, APM PFQ) desirable.
What you'll get in return:
* 28 days annual leave + Bank Holidays
* Flexible hybrid working – spend 3 days in our newly refurbished office and 2 days working from home
* Pension scheme 8% total contributions
* Opportunities for professional development and career progression.
* A supportive and inclusive work culture where your contributions are valued.
* The chance to work with a company that is committed to making a difference in the defence sector
This is a fantastic opportunity to play a key role in the projects team of a growing business with strong prospects. If you are a motivated project professional looking for a challenging and rewarding role, we would love to hear from you.