Job Description
Hiring: Event Planner / Conference Coordinator
Location: Egham, UK (Hybrid – 1 day onsite, 4 days remote)
Contract: Until 31st December 2026
Pay Rate: £17.50 per hour PAYE (eTeam Payroll)
Working Hours: 37.5 hours per week
We are currently looking for an experienced Event Planner / Conference Coordinator to support the operational delivery of both virtual and onsite conferences across the UK and internationally.
️ Please Note:
This role is heavily focused on event registrations and conference operations rather than full end-to-end event planning.
Key Responsibilities:
️ Manage virtual event operations from start to finish including registration setup and management
️ Coordinate with internal stakeholders on delivery specifications and event execution
️ Support onsite and virtual conferences across multiple international locations
️ Train program partners on registration tools, event technologies, and conference processes
️ Improve attendee engagement and enhance customer experience through innovative event solutions
️ Identify operational efficiencies and workflow improvements across high-volume events
️ Collaborate with global conference teams on process enhancements and best practices
️ Support special projects related to virtual event delivery and workflow optimization
Requirements:
Minimum 2+ years of professional experience in conference coordination, event operations, or virtual event support
Bachelor’s Degree is mandatory
Must be local to the Egham office (1 day onsite required weekly)
Active passport and willingness to travel internationally
Strong communication and stakeholder management skills
Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
Experience with virtual event platforms such as Zoom or Webex preferred
Excellent organizational, prioritization, and problem-solving skills
Ability to work independently in fast-paced and ambiguous environments
Travel Requirements (No Visa Restrictions):
Candidates must be available to travel to the below locations/dates:
London – June 8–11
Germany – June 21–24
Sweden – Sept 7 & 8
Germany – Sept 14 & 15
France – Sept 17
London – Oct 8, 13, 14 & 15
Italy – Oct 13
Middle East – Oct 26
London – Nov 3
Germany & London – Dec 1 & 2
France – Dec 3
If interested, please apply or send your updated CV.