HR Systems Administrator - Farnborough
Our client is looking for a HR Systems Administrator to provide thorough, accurate and timely administration support to the Human Resources function. Maximising quality and proficiency in the processes, procedures and data requirements to ensure a smooth operation of the HR function.
Key Responsibilities
Payroll
* Input of monthly changes; allowances, deductions, one-off adjustments, new joiners, pension, family leave, bank details, overtime, sickness, leavers, addresses, positions, salaries, tax codes and student loans
* Liaise with Head of HR/Finance/Frontier regarding any queries
* Peer checking of HR and Payroll Administrator’s input
HR System
* Update and maintain SelectHR with new joiner, changes and leaver information
* Run monthly and adhoc reports
* Update processes and system functions to gain further efficiencies
Flexible Benefits and Pension
* Set up new joiners and open initial flex window
* Open windows for employees with qualifying lifestyle events
* Change status of employees to ‘Leaver’ on day of resignation
* Change status of employees leavers to ‘Archive’ after 25th of last working month
* Contribute to the annual flexible benefit window project
Recruitment
* Collate and log CVs
* Arrange Interviews
* Provide agencies with interview feedback
* Prepare offer letters and contracts (plus accompanying documents)
* Process Credit and Criminal checks
* Request references
Maternity/Paternity/Adoption/Shared Parental Leave
* Write to employees to confirm their details when going on a period of family leave
* Write to employees to confirm their details when returning from a period of family leave
* Prepare the appropriate documentation for payroll
Staff changes
* Issue letters and ensure appropriate changes are made through the HR, payroll and flexible benefit system based on information provided by managers and the Head of HR
Absence
* Extract monthly sickness records from SelectHR
* Input sickness into payroll
* Run monthly Bradford factor report and provide results to Head of HR
* Full leaver checklist
HR Inbox and post
* Post to be opened at start of each day and distributed accordingly
* HR inbox to be monitored 2 – 3 times a day and colour coded so actioned appropriately by the HR team
Scanning and filing
* Scanning to be kept up to date
* Files to be moved to SelectHR at least once a week
Business continuity
* Complete monthly process to update NoK details
* To support the Head of HR with annual and adhoc HR projects
* Minute taking at absence, disciplinary and any other required meeting meetings
* Adhoc duties as required by the Head of HR
Requirements
Knowledge: Knowledge of basic HR policy (desirable but not essential)
Experience: Working within a busy Department with exposure to multiple IT systems and Excel (payroll and/or employee benefit experience is desirable). Preferably, but not essentially experience with the Financial Services industry or another professional services environment
Qualifications: Maths and English A-C/9-4 (GSCE or equivalent) & Degree
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