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As a Team Operations Secretary, you will play a crucial role in ensuring the smooth and efficient operation of the team. Your responsibilities will encompass a wide range of administrative and organisational tasks, focusing on supporting the team and enhancing overall productivity.
Working collaboratively with all team members, you will deliver exceptional support and be adaptable to handle various tasks simultaneously.
You will play a pivotal role in supporting the team to achieve monthly, quarterly, and annual targets, contributing to the overall success of the business.
Key Responsibilities:
1. Calendar Management: Support and manage Directors' calendars, including scheduling and prioritising meetings, appointments, and events to ensure efficient use of time.
2. Communication Management: Support Directors in managing email and phone communications, prioritising enquiries, and handling general communication.
3. Strategic Communication Management: Assist the Managing Director with strategic communications, including internal and external client communication and messaging.
4. Documentation: Assist in preparing presentations, marketing collateral, brochures, and general documentation.
5. Meeting and Event Coordination: Schedule, coordinate, and prepare for team meetings, conferences, and events.
6. Client and Stakeholder Relations: Support Directors with client management, prospecting, and stakeholder engagement, representing the business professionally.
7. Financial Management: Support the Managing Director with financial planning and management.
8. Team Meetings: Actively participate in team meetings, ensuring their effective running and contribution.
9. Systems and Processes: Support the Managing Director in maintaining internal databases, IT platforms, filing systems, and third-party databases, proposing improvements as needed.
10. Project Management: Assist Directors in managing specific projects, ensuring timely completion and coordinating teams.
11. Research and Information Gathering: Conduct research, collect information, and prepare reports or summaries as requested.
About us
Certus is a young, innovative property consultancy committed to challenging the status quo. We partner with diverse clients, providing cutting-edge advice to make smart real estate decisions. Our culture fosters innovation, collaboration, and a relentless pursuit of excellence.
We are passionate about delivering meaningful solutions and supporting our clients proactively. Our talented team is driven by a desire to challenge norms, innovate, and lead the market. We encourage curiosity, bravery, and teamwork to bring out the best in each other.
We seek individuals who push boundaries, challenge conventions, and inspire those around them.
What we’re looking for
* Energy – Ready to help us make our mark.
* A collaborative spirit – Valuing teamwork and mutual respect.
* Proven experience – In similar secretarial roles, seeking new challenges.
* An inspiring vibe – Someone the team wants to work with and learn from.
* Excellent communication and relationship skills, strong organisational and time management skills, ability to manage multiple workloads and meet deadlines, IT literacy.
What’s in it for you?
* A flexible, family-friendly work culture.
* A day off on your birthday.
* An inclusive environment that celebrates individuality, welcomes fresh ideas, and empowers everyone to bring their authentic selves to work.
Seniority level
* Mid-Senior level
Employment type
* Full-time
Job function
* Administrative
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