Overview
This is an entry-level position in our Patent Records team, ideal for individuals beginning a career in intellectual property administration. As a Trainee Patent Records Clerk, you will play a key role in supporting the smooth, accurate, and timely handling of patent-related casework across the UK (GB) and PCT (international) systems.
You will receive full training in the systems, processes, and legal frameworks involved in managing patent cases, working alongside experienced colleagues in a supportive and professional environment. This role forms the first step in a clear and structured development pathway, offering opportunities for progression as your knowledge and confidence grow.
Key responsibilities
* Processing new (primarily internal) booking requests for all case types, in line with firm procedures.
* Accurately updating case records and ensuring all documents are correctly provided to Fee Earners.
* Updating receipt of examination reports.
* Updating recordal actions (e.g., assignments, changes of name/address).
* Updating grant details and processing grant certificates, when received.
* Saving GB and PCT correspondence into iManage and ensuring timely processing.
* Ensuring electronic correspondence is accurately and consistently recorded.
* Assisting the wider Patent Records team with administrative tasks, as required.
* Learning firm workflows and contributing to a smooth, organised working environment.
Skills & attributes
* Communication – Clear, polite communication; ability to listen and follow instructions carefully.
* Organisation – Strong attention to detail and confidence managing time-sensitive deadlines.
* Collaboration – A supportive team player who contributes positively to the team environment.
* Resilience – Reliable, professional, and able to always maintain confidentiality.
* Growth mindset – Willingness to learn, develop skills, and take responsibility for personal progression.
* IT confidence – Competence with Microsoft Office and readiness to learn specialist systems.
Knowledge, understanding & experience (developed through training)
By progressing through Level 1, you will develop the ability to:
* Use Outlook, Excel, Zoom, and internal systems confidently.
* Understand commonly used patent terminology.
* Understand the lifecycle of a patent (GB and PCT) from filing through to grant.
* Perform basic reports and searches on Inprotech.
* Navigate and use the UKIPO and WIPO websites.
* Carry out basic document searches in iManage.
* Understand the difference between a docket fee and an official fee and know how to check WIP (Work in Progress).
* Progress from having all work fully checked to completing routine tasks more independently as competence increases.
This role is the entry point into our administrative support competency framework. With experience and development, you will have the opportunity to progress into more senior roles, taking on greater responsibility for client work, projects, and technical formalities.
What we offer
* A structured training and development programme.
* A supportive, friendly working environment.
* Competitive salary and benefits.
* Hybrid working opportunities after training.
* Access to wellbeing initiatives, professional development, and career pathways.
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