Executive Assistant Job – Southampton, Hampshire – £36,000 to £40,000 DOE
Greycoat Lumley’s client is seeking an experienced Executive / Business Assistant to support two chairmen of multiple businesses based in Southampton. This is a pivotal and varied role for the right candidate, who must have excellent communication skills, strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.
The successful candidate will need to be organised, proactive, discreet and professional, with proven experience in supporting senior leadership.
The role will entail:
1. Providing comprehensive administrative support, including diary management, travel arrangements and meeting coordination
2. Preparing high-quality correspondence, presentations and reports on behalf of leadership
3. Acting as the first point of contact for internal and external stakeholders, always ensuring professionalism and confidentiality
4. Organising board meetings, including agenda preparation, minute-taking and follow-up on action points
5. Managing expense reports, procurement requests and budget tracking
6. Supporting project coordination, ensuring deadlines are met and deliverables are tracked
7. Maintaining efficient filing systems (digital and physical) and ensuring data accuracy
8. Proactively anticipating the needs of the executives and taking initiative to resolve issues before they arise
Skills & Experience Required:
9. Proven experience as an Executive Assistant or Personal Assistant
10. Strong organisational and time management skills with the ability to prioritise and work under pressure
11. Excellent written and verbal communication skills
12. Proficiency in Microsoft Office Suite and digital collaboration tools
13. Discretion and confidentiality in handling sensitive information
14. Professional demeanour with strong interpersonal and stakeholder management skills
Desirable:
15. Experience supporting C-suite executives
16. Knowledge of financial or professional services sectors
17. Event coordination experience
Salary: £36,000 – £40,000 GPA DOE
Contract Type: Full time, permanent
Location: Southampton, Hampshire