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Job Title: Logistics and Sales Administrator
Opportunity: An organized and flexible administrator is sought to join a growing global business in Essex.
Purpose of the Post
* Responsible for all aspects of logistics and sales administration.
* First point of contact with key customers and ANZCO NZ for order management, shipping details, and information requests.
* Support the Logistics Manager, Commercial Manager, and General Manager by handling routine tasks, allowing them to focus on strategic, customer-focused, and revenue-generating activities.
* Ensure data management and accuracy of sales and logistics information in customer and ANZCO software systems.
* Cover for the Logistics Manager during holidays and travel.
* Be an active member of the small team.
Duties and Tasks
Logistics Administration
* Check accuracy of importation documentation and correct mistakes with ANZCO NZ.
* Request PINs and book/send to hauliers.
* Send loadout and weekly shipment reports to customers; handle ad hoc customer inquiries.
* Update logistics logs with ETAs and dispatch details.
* Provide backup for the Logistics Manager.
* Manage orders between ANZCO NZ/Itoham Japan and customers for regular programs.
* Input sales data into ANZCO systems and confirm with customers.
* Handle customer-specific sales administration tasks.
* Manage important documents like specs, certifications, trace requests, and industry data reports.
* Oversee customer purchasing and supply chain systems.
* Create and distribute stock sheets to the sales team.
* Coordinate onboarding of new customers and form submissions.
General Administration
* Manage the office landline.
* Packing and couriering product samples.
* Handle holiday calendars, office supplies, and expense filings.
* Potentially take over smaller customer accounts if interested.
Other Duties
* Undertake any reasonable duties or reports as directed by the General Manager, Logistics Manager, or Commercial Manager within your skills and capabilities.
Person Specification
The ideal candidate should be self-motivated, enthusiastic, with strong organizational and administrative skills. Ability to execute repetitive, detail-oriented tasks accurately, work independently, and adapt to a small, multi-function team is essential.
Experience (Essential or Desirable)
* Knowledge of the industry and current practices (Desirable)
* Experience in logistics or sales administration (Essential)
* Experience in sales (Desirable)
* Advanced knowledge of Microsoft Word, Excel, and Outlook (Essential)
* Ability to prioritize and meet strict deadlines (Essential)
* Effective communication skills (Essential)
* Flexible work ethic and team player (Essential)
Qualifications
N/A
Additional benefits include a discretionary bonus, health insurance, and a defined contribution pension with optional salary sacrifice and 5% employer contribution.
Conditions
* Hours: 24 hours per week (3 days), flexible on hours and days.
* Holidays: 15 days (based on 25 days per year, FTC).
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