Contract Type: 12 month fixed term contract
The Role
The role of the PA is to directly support the Office Head and Cloud Heads in Glasogw. Main duties: administrative tasks, including diary & email management and travel arrangements. They will also provide cover as needed for their PA/ EA peers within RIM.
Outcomes of the Role
Responsible for providing confidential assistance and administrative support to the Leaders mentioned above. Duties to include (but not limited to):
* Acting as a first point of contact for internal and external stakeholders. Fielding and directing email requests where necessary.
* Diary management in relation to internal and client facing meetings and organising leadership team events.
* Booking travel and accommodation, including travel packs and schedules.
* Assisting in the preparation (and printing if necessary) of packs and documents, required for leadership meetings.
* Managing invoices, expenses and other regular administrative tasks.
* Ensuring Leaders are prepared for upcoming meetings and events.
* Support and provide input to Group wide topics such as Business Continuity Planning.
* Assisting with projects and new initiatives.
* Prepare, review, and manage documentation, including client reports, presentations, and correspondence.
Knowledge & Experience
* Strong organisational skills, with attention to detail.
* Excellent communication and interpersonal skills (presentational; listening; diplomacy; influencing).
* Proactive and professional approach to all job aspects.
* Clear commitment to an effective and efficient organisation.
* Proven record of delivering all work accurately and on time.
* Ability to:
o Work effectively as a member of a team
o Relate well to staff across the company
o Prioritise
o Be flexible and adaptable
o Work under pressure and to tight deadlines
o Use own initiative
o Proven experience as a Personal Assistant in the financial sector
o Excellent knowledge of Word, Excel and PowerPoint
o Accurate keyboard skills
o Experience of supporting governance forums and committees is preferable
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