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Part-time payroll & benefits administrator

Oxford
Ellison Institute of Technology Oxford
Benefits administrator
Posted: 13 October
Offer description

Part-Time Payroll & Benefits Administrator

We are seeking a detail-oriented and organised Part Time Payroll and Benefits Administrator to manage accurate and timely payroll processing and oversee employee benefits. The role involves managing the relationship with our current third-party payroll bureau to ensure data accuracy in line with the payroll calendar, with a future expectation to transition payroll in-house, so experience with both outsourced and internal payroll processes is ideal. Working closely with the Talent and HR team, the successful candidate will also administer employee benefits, ensuring timely enrolment, liaising with providers and brokers, maintaining records, supporting renewal processes, and promoting employee awareness of available benefits. This role also ensures compliance with statutory regulations and serves as the first point of contact for payroll and benefits queries.


Key Responsibilities

* Process payroll accurately and on schedule, including salaries, variable pay, bonuses, and deductions. They will also oversee stipend and maintenance payments to Ellison Scholars and such roles
* Ensure compliance with tax, pension, and employment regulations
* Maintain and update employee payroll and benefit records (new hires, terminations, pay changes)
* Administer employee benefits and statutory deductions such as pensions, insurance, and tax withholdings
* Generate payroll reports for HR, finance, and management teams
* Respond to employee enquiries regarding payslips, deductions, and payroll issues
* Liaise with external agencies (e.g. 3rd party payroll, benefits providers, advise employees on navigating HMRC) as required
* Support audits by preparing and providing payroll documentation
* Stay updated on changes to payroll legislation and best practices


Essential and Desirable Skills, Qualifications & Experience

* Proven experience in payroll administration, HR, or accounting
* Knowledge of payroll systems (in house system being Oracle Fusion and agency portal being Pay Circle)
* Strong understanding of payroll legislation, tax codes, and statutory requirements
* Excellent numerical and analytical skills with strong attention to detail
* High level of integrity and confidentiality when handling sensitive information
* Strong organisational and time-management skills to meet deadlines
* Effective communication and interpersonal skills for dealing with employees and stakeholders
* In depth experience of payroll processing and able to operate autonomously in role
* Highly detail conscious and comfortable with large volumes of data coming in from multiple sources
* Confident, assertive, and challenging when managing 3rd party relationships and ensuring SLA's are adhered to
* Payroll certification (e.g., Certified Payroll Professional (CPP), Payroll Technician Certificate) desirable
* Flexible in approach to work and managing own time and hours to reflect and fulfil needs of monthly payroll cycle


Benefits

* Salary: Dependent on experience + travel allowance + bonus (pro-rated)
* Enhanced holiday pay
* Pension
* Life Assurance
* Income Protection
* Private Medical Insurance
* Hospital Cash Plan
* Therapy Services
* Perk Box
* Electric Car Scheme


Terms of Appointment

* You must have the right to work permanently in the UK with a willingness to travel as necessary
* You will live in, or within easy commuting distance of, Oxford.
* During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme
* This position is likely to be part-time initially (2-3 days per week), with potential to go full time in the future.
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