Job Title : Head of Finance and Business Support
Reporting To: Chief Executive
Contract Type: Permanent
Location: Flexible from home and DRC’s premises including occasional travel to other external venues
Salary: NJC Scale Points 32-38, Currently £40,950.04-£47,108.68
Working Hours: FTE 36.5 hours per week
PURPOSE OF THE ROLE:
The Head of Finance and Business Support is responsible for:
* Leading and managing DRC’s finance function, ensuring robust controls and governance arrangements are in place.
* Working closely with the Chief Executive, Executive Team, and Board of Directors to support the financial direction and effective delivery of DRC’s strategic ambitions, ensuring robust financial reporting systems are in place to inform strategic decision making.
* Advising on the financial performance of the organisation as well as potential risks.
* Working closely with budget holders, providing support, advice, and technical expertise, ensuring robust financial reporting systems are in place to inform day to day operations and that the financial consequences of decisions are fully considered.
Providing leadership and oversight to the Finance and Business Support Team
POSITION IN THE ORGANISATION:
In this role, you will be part of the Executive Team and report directly to the Chief Executive. You will also have a close working relationship with DRC’s Treasurer at Board level. The role is currently responsible for 3 other team members across finance and business support.
MAIN RESPONSBILITIES:
Financial Management:
* Ensure appropriate financial probity, controls and governance arrangements are in place and complied with across the organisation.
* Advise on matters of financial strategy and on the consequences of proposed commercial and other business decisions.
* Ensure the organisation’s Strategic Plan and business plans are under-pinned by sound financial analysis.
Lead the Finance and Business Support Team to be high performing – ensuring they are working in line with DRC’s Vision and Values, whilst maximising their skills, meeting targets, and managing performance, providing excellent return on investment for the Charity.
* Oversee the organisation’s finance systems ensuring they are developed and automated wherever possible to facilitate timely financial reporting, analysis, effective planning and internal controls.
* Develop effective and regular management reporting and analysis to support effective decision making by the Executive team and Board of Trustees.
* Lead on the effective financial management of DRC including but not limited to:
*
o Production of timely, accurate and detailed management accounts for the Executive Team, Board of Directors, and external bodies.
o Preparation of year end accounts for the annual audit incorporating the annual report and accounts and effectively lead the annual audit process assisting the auditors as required. Preparation of annual budget estimates, annual fees and charges setting and regular forecasts liaising with others as necessary
o Maintenance of effective budgetary control and reporting systems, looking for continuous ways to improve it.
o Management of the Charity’s bank accounts ensuring that surplus funds are invested in accordance with our investment strategy.
o Oversight and management of processes to control expenditure, improve forecasting and future planning.
o Ensuring good debtor and supplier management to support the effective control of working capital.
o Maintenance of a positive and healthy cash position, developing policies to build DRC’s cash reserves as appropriate.
* Ensure financial compliance including but not limited to HMRC, Charity Commission, Companies House and DRC’s funders and commissioners and that all returns are made ahead of statutory or contractual deadlines.
* Ensure all financial risks are identified, communicated, and managed in line with DRC’s Risk Management Framework to enable the achievement of our strategic goals.
* Oversee the management and maintenance of DRC’s Assets and Liabilities Register in line with regulatory standards and provide a comprehensive overview of the assets, obligations, and liabilities of the organisation.
* Plan and evaluate future funding requirements and development opportunities; supporting the Executive Team in the analysis and submission of funding applications and tender bids ensuring robust financial modelling and full cost recovery is achieved wherever possible.
* Lead, manage and regularly review audit, payroll, pensions, insurance, and utility contracts and recommend re-procurements to the Chief Executive.
* Ensure DRC is fully and properly insured.
* Identify cost savings and other efficiencies to ensure the lean operation of the organisation.
Business Partnering
* Provide timely financial input for the development of funding bids and reports to funders
* Provide financial information and analysis to support the services/operations function of the Charity in its work with commissioners, funders and other stakeholders, including assessing the financial feasibility of potential new projects
* Support and advise budget holders in matters relating to the financial management of their services and programmes and ensure they are fully involved in decisions that impact their income and expenditure
* Produce accurate and timely financial claims and returns for commissioners and funders working with budget holders and obtaining sign off prior to submission.
Business Support
* Oversee the management of the Charity’s centralised stationery, IT and other purchasing processes ensuring value for money is maximised.
* Ensure effective petty cash arrangements are maintained.
Facilities Management
* Oversee the management of DRC’s rented Information, Health and Wellbeing Centre and its associated services, including cleaning arrangements.
* Ensure effective health and safety arrangements and safe systems of work are in place and regularly tested.
* Ensure value for money in the maintenance and servicing of associated contracts.
* Ensure equipment and other facilities are properly maintained.
IT
* Oversee the effective and cost-effective functioning of the DRC’s IT, Telephony, and associated support contracts, including the effective management of outsourced providers.
* Make adequate provision from the Business Support Team to provide administrative and maintenance support of DRC’s CRM system and induction/refresher training and guidance manuals for staff in the use of the system.
* Ensure the Charity’s continued compliance against the Cyber Essentials quality standard working with our outsourced IT provider.
LEADERSHIP DUTIES:
* Report directly to the Chief Executive and Finance & Risk Sub-Committee and liaise with the Treasurer and Chair, as appropriate, to deliver a high standard of financial management. Provide briefings and reports to the Board of Directors and Sub-Committees attending meetings as required.
* Serve as a fully active member of the Executive Team, supporting the Chief Executive in developing and delivering the organisational strategic objectives.
* Working as part of the Executive Team, develop, maintain, monitor, and report on financial and other performance, budgets, forecasts and KPIs.
* Deputise when the Chief Executive is away or as appropriate on various responsibilities.
* Act as an authorised signatory and bank signatory.
Ensure financial systems and processes are fully integrated across DRC.
* Produce reports (including contributing towards our annual report), proposals, presentations, and associated documents for internal and external audiences, including Trustees.
* Take on special projects or other duties, outside the remit of the role, as required.
GENERAL:
* Be a role model, leading by example in practising the Values of DRC to achieve our Vision and Mission.
* Play an active and supportive role within the organisation.
* Take ownership of all administrative aspects of the role.
* Maintain strict confidentiality in relation to work undertaken and ensure all confidentiality materials are stored according to DRC’s Data Protection and Data Security Policies.
* Treat all staff, volunteers, and clients fairly and without prejudice, in line with DRC’s Equality, Diversity and Inclusion policy and adhere to all DRC policies and procedures.
* Be adept in employing the correct procedures for dealing with any safeguarding incidents or concerns in line with DRC’s Safeguarding policies.
* Maintain personal and professional development to meet the changing demands of the job, participate in appropriate training activities and encourage and support staff in their development and training.
* Ability to work flexible hours, including evenings and weekends, in line with needs of DRC and the team.
* This post will require the postholder to work with vulnerable adults. An enhanced DBS disclosure check with therefore be required.
PERSON SPECIFICATION: Essential
Qualifications :
Qualified accountant with one of the following professional accountancy bodies: ACCA, CIMA, ACA, CIPFA, MAAT, CCAB
Experience :
Experience of strategically leading a finance function in a Charity, medium sized social or commercial enterprise.
Proven track record in all aspects of financial operations and management including payroll and pensions administration.
Experience of working across business models – grants/contracts/charged for services
Experience of pricing/budgeting for quotations, funding applications and tender bids.
Experience of preparing financial claims and returns for funders and/or investors.
Proven track record of preparing year end accounts and of overseeing annual audit processes.
Knowledge :
Fully conversant with accounting procedures legislation including Charity and Company statutory reporting requirements
Well-developed financial, commercial, and business acumen.
Knowledge of financial planning, forecasting and analysis techniques
Knowledge and understanding of long-term strategic business planning and corporate risk management.
Alignment with equality, diversity, and inclusion best practice.
Knowledge of disability equality and issues affecting disabled people.
Skills:
Highly developed leadership and inter-personal skills with the ability to attract, build, motivate, and retain high performing team.
Excellent numerical and financial skills including financial modelling, management accounts, managing audits and implementing professional and proper application for financial controls.
Excellent understanding and working knowledge of IT systems including computerised accounts and payroll packages.
Well-developed IT skills for using Microsoft Office package.
Analytic and decisive decision-making skills with the ability to prioritise and communicate to staff key objectives and tactics necessary to achieve organisational goals.
Ability to understand information derived from complex reports and tender bid documentation.
Capable of hands-on problem solving and ability to generate ideas and solutions.
Excellent written and verbal communication skills including personal presentation.
Personal Qualities:
A positive and determined approach to generating income for the organisation.
Highly organised with an ability to manage a complex and diverse workload; cope with competing demands and meet deadlines.
High levels of integrity combined with strong commitment to good governance
Approachable, enthusiastic with a professional and positive attitude when dealing with people.
Alignment with DRC’s values to achieve our Vision, Mission, and strategic goals.
Ability to respond to change at short notice and demonstrate a flexible attitude.
Ability to be self-motivated and capable of working independently and taking responsibility.
Other:
Ability to be mobile and to travel to various locations as required.
Adherence to all policies and procedures of the organisation.
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