Overview
Beetroots Collective CIC is seeking an enthusiastic, organised, collaborative, and adaptable Project Coordinator to oversee the delivery of a community art project Folktales for New Scots.
Project Details
Contract: Freelance, project-based
Duration: 1st February 2025 - 30th March 2027
Working days: 30.5 days over the full project period, £200 per day
Contract: 14 months fixed-term contract: £6100
Location: Flexible/home-based, coordinating activities across four locations, required to attend meetings in Edinburgh
Interviews: 15-22 January 2026
Folktales for New Scots is a community arts programme inviting participants - especially refugees and immigrants - to explore the lore and myths of Scotland.
The project includes:
* 24 workshops (6 in each location: Edinburgh, Glasgow, Ayr, Peebles)
* 4 street events
Job Description
* Coordinate project activity across 4 locations.
* Oversee logistics and maintain project timeline.
* Use project management tools to track milestones and responsibilities.
* Facilitate partner check-ins
* Liaise with collaborators, venues, partner organisations, volunteers, and participants.
* Support financial administration, including monitoring of the ring‑fenced project account.
* Assist with monthly financial tracking and reporting against the budget forecast.
* Ensure the procurement aligns with environmental sustainability goals and best value principles.
* Prepare required project reporting, including budget expenditure documentation.
* Maintain a regularly updated risk register.
* Uphold high operational standards.
* Ensure alignment with Beetroots’ Fair Work Statement and EDI commitments.
* Create and distribute a newsletter.
* Produce press releases for workshops and events.
* Prepare Eventbrite listings and Social Media posts.
Personal Specifications
Essential
* Excellent administrative and project management skills.
* Demonstrated ability to coordinate multi‑site activity.
* Knowledge of financial admin and basic bookkeeping.
* Ability to work independently and manage schedules and deadlines.
* Commitment to the values of Fairness, Respect, Equality, Dignity, and Autonomy.
* Experience using: Eventbrite, Monday.com, Xero, Social Media
Desirable
* Experience in the Scottish cultural sector.
* Demonstrable commitment to equality and human rights.
* Lived experience of migration or experience of working with diverse communities.
* Understanding of EDI compliance and inclusive working practices.
Send a CV and a Cover Letter to info@beetroots.org
Location: Edinburgh City, Glasgow City, Scottish Borders, South Ayrshire
The deadline is Friday 09 January 2026 at 21:00.
TAGGED: Equalities / Traditional Arts / Visual Arts / Participatory Practice
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