The Protocol Group is working with a client who has 2x positions available within the Estates department.
Position 1 - Estates Administrator
Hours; Full time (37 hours each week, all year round)
Duration; Temporary for 3 months.
Salary; £12.71 plus statutory holiday pay.
Location; Rotherham, South Yorkshire
Must have strong administrator experience.
Be able to work with arrange of CRM systems.
Have experience working within estates or facilities management previously (desirable but not essential)
Position 2 - Estates Admin and Transport Coordinator
Hours; Full time (37 hours each week, all year round)
Duration; Permanent
Salary; £28,019 a year + benefits
Location; Rotherham, South Yorkshire (travel between campuses may be required).
We are looking for an Estates Admin & Transport Coordinator to become the operational heartbeat of our Estates department. This is a pivotal role that keeps our campuses running smoothly, our fleet moving safely, and our administrative systems beyond reproach.
This isn't your average desk job. You will be the primary point of contact for the Estates Department, liaising with everyone from internal staff and students to external contractors and emergency services. You will provide vital support to the Director and the wider Estates team, ensuring that communication is seamless across all three of our main campuses. Responsibilities include:
* Lead the Journey: Manage the minibus booking calendar and scheduling.
* People Management: Directly line manage our team of College Drivers, overseeing rotas, route planning, and training.
* Compliance Expert: Ensure the entire Group vehicle fleet is road-legal, managing tax, insurance, MOTs, and servicing.
* Problem Solver: Act as the first responder for transport-related issues, including delays or accidents.
* Procurement Pro: Order supplies and PPE for the Group, ensuring maximum value for money while following strict procurement procedures.
* Financial Accuracy: Process invoices and purchase orders and manage service contracts, ensuring all remedial works and insurance records are meticulously tracked.
* Systems Specialist: Act as the primary admin user for our CAFM/CRM system, providing training for new starters and monitoring compliance.
* Emergency Response: Maintain radio communication and play a key role in emergency responses, including fire evacuations and directing emergency services.
* Records Management: Maintain vital compliance records, including COSHH, Risk Assessments, and equipment registers.
* Mentorship: Line manage the Estates Admin Apprentice, helping to develop the next generation of talent.
Have you got what it takes
You'll be working across three sites, so the ability to build relationships and communicate clearly with diverse teams is essential.
Ideally, you will have had supervision or others and be able to support colleagues in managing their own workloads as well as your own ensuring an efficient and excellent service to the Group.
You will hold a Level 2 (or equivalent) qualification in English and Maths (or be willing to undertake).
Additional qualifications such as business administration, customer service or IT systems will be desirable as well as being proficient in the use of a range of online systems and packages such as Microsoft or Google.
If this sounds like you or something you could be interested in; Hit apply now to speak with one of the consultants!
About Protocol
Protocol are the specialist full-service recruiter dedicated to education, training and skills. People are at the heart of everything we do. We place people first. We're more than a recruitment agency - we pride ourselves on our ongoing support and aftercare delivered by our expert team. The Protocol Group is an equal opportunities employer and is committed to providing an inclusive and professional service for all. All pay rates provided are inclusive of rolled up holiday pay.
The legal bit...
If you are successful, Protocol is required to see evidence of your Right to Work in the UK; in addition to you applying for an enhanced DBS Certificate should you not already hold a suitable certificate registered on the DBS Update Service. The position is subject to agreement to Terms and Conditions and suitable application and reference process