EXECUTIVE ASSISTANT AND BUSINESS ADMINISTRATOR - NEWCASTLE ON TYNE - FULLY ONSITE - UP TO £50k
Robert Half are thrilled to be recruiting for a full-time, permanent Executive Assistant and Business Administrator for a client in Newcastle on Tyne. This role sits within the Business Administration team, who play a vital role in delivering service excellence across the organisation, providing essential support to multiple departments, the team manages meeting schedules, coordinates travel, oversees accounts, and delivers a variety of ad hoc projects. Their focus is on creating a supportive and efficient environment that enables colleagues to achieve their goals and drive the success of the business.
Things to be know:
* Job Title: Executive Assistant and Business Administrator
* Salary: £35k - £50k, depending on experience
* Location: Newcastle on Tyne
* Working pattern: Full-time hours - Monday - Friday, 8am - 6pm, 5 days onsite
* Free onsite parking
Responsibilities:
* Manage diaries and stay on top of stakeholders' meeting schedules.
* Schedule meetings, handle logistics, and assist with meeting preparation.
* Prepare and format presentation materials.
* Screen and manage calls, coordinate conference calls, and handle correspondence with external contacts.
* Build strong working relationships across all departments, maintaining a professional and approachable manner at all times.
* Arrange business travel, including booking transport, accommodation, and preparing detailed itineraries.
* Support the planning, logistics, and delivery of firmwide events.
* Undertake ad hoc projects, research, administration, and record-keeping.
* Collaborate closely with the wider Business Administration and Executive Assistant teams to provide seamless support across the firm.
Requirements:
* You'll have a minimum 2:1 Bachelor's degree (or international equivalent), supported by strong A-level results.
* Bring at least 2 years' experience in a similar administrative or support role.
* Highly proficient in Microsoft PowerPoint, Excel, Outlook, and Word, with excellent overall IT skills.
* Experienced in handling confidential information with professionalism, tact, and discretion.
* An exceptional communicator, both verbally and in writing.
* Proactive and solutions-focused, with the ability to keep projects moving and meet deadlines.
* Meticulous attention to detail and strong organisational skills.
* Comfortable managing multiple priorities and anticipating needs in a fast-paced environment.
* A strong team player with a positive attitude, energy, and a solid work ethic.
* Collaborative by nature, working effectively with colleagues across the wider Business Administration team.