We are seeking a hands-on, experienced Accounts Administrator to join our fantastic client who specialises in supplying household products to retailers and online, You will be proactive, and capable of working independently, liaising with external accountants, and handling a wide range of accounting and financial tasks, including credit control, invoicing, and payments. You will report into the Managing Director and be involved in:
Process purchase and sales invoicing
Raising purchase orders to factories
Processing wholesale orders
Providing remittances for payment
Using Xero accounting software, ensuring all transactions are coded correctly
Conduct bank reconciliations and monitor payments in and out
Submitting the VAT from Xero reconciliation
Checking factory shipping invoices to ensure the cost prices paid are correct.
Manage credit control, including chasing overdue payments and ensuring timely settlements
Handle multi-currency transactions and work with currency exchange companies to pay factories
Checking courier bills for overcharging and courier claims
Handle VLOOKUPs and spreadsheets to assist with data analysis for online platforms payments
Checking invoices are correct with the goods loaded from factories.
Coordinate with factories with production deposits and final payments
Shared monitoring for invoice purposes - Re shipping schedules
Goods ready date and planned loading
Check warehouse invoices (Monthly)
Support purchase planning (shared responsibility)
Monitor China goods in transit and confirm goods are correctly loaded in case Invoices and packing lists need to be amended (Shared responsibility)
Claiming on the faulty goods over a period from factories
Liaising with external accountants
Liaising with credit insurers implementing payment terms, credit risk checks
Processing the payroll journal on Xero every month
Dealing with invoice queries
Experience & Skills
Previous experience in an import/supply chain environment
preferred
Proficient with Xero, Excel (especially VLOOKUP), and general finance software
essential
Confident in credit control and chasing payments professionally
Experience in reviewing logistics paperwork and understanding shipping documents
ideal
Whats on offer:
Flexible working hours (start between 8-4 or 8.30-4.30 or 9-5)
21 days holiday plus public holidays
Free on-site parking
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