Personal Assistant to Founder (Full-Time, In-Office)
Location: Belfast
Hours: Full-Time (Monday–Friday, in-office) £26,000-£28,000 a year.
Reports to: Founder & CEO
About the Role
We’re looking for a highly organised, proactive Personal Assistant to support the Founder of a fast-growing e-commerce brand. This is a dynamic and hands-on role that blends executive support, content coordination, and operational assistance.
Your first priority will be ensuring the Founder’s day runs smoothly — managing their inbox, calendar, and communications — while also helping bring ideas to life across social media, content creation, and company operations. No two days will be the same; one day you might be editing a YouTube video or scheduling tweets, and the next you might be booking appointments or liaising with suppliers to resolve technical or logistical issues.
If you’re resourceful, tech-savvy, and love variety, this is the perfect role for you.
Key ResponsibilitiesExecutive Support
* Manage and organise the Founder’s inboxes (email, LinkedIn, and other platforms), ensuring important messages are prioritised and responded to promptly.
* Manage the Founder’s calendar — scheduling meetings, calls, travel, and personal appointments.
* Anticipate needs and proactively handle administrative tasks before they become urgent.
Content & Social Media
* Schedule and post content across platforms including LinkedIn, X (Twitter), TikTok, YouTube, and email newsletters.
* Help plan and ideate content with the Founder and creative team.
* Proof, edit, and repurpose content for different channels (e.g., trimming clips, writing captions, polishing LinkedIn posts).
* Coordinate filming schedules and upload workflows for video content.
Operations & Admin
* Maintain and update spreadsheets and databases (e.g., content calendars, analytics, task trackers, etc.).
* Complete varied manual and problem-solving tasks such as booking appointments, arranging logistics, or troubleshooting with suppliers.
* Support general business operations when required — including helping with order fulfilment, customer service, or ad hoc company projects.
What We’re Looking For
* Highly organised and detail-oriented — able to manage multiple priorities at once.
* Strong communicator — clear, professional writing and confident digital communication.
* Tech-savvy — comfortable using tools like Google Workspace, ClickUp/Notion, Canva, Excel/Sheets, and social media scheduling tools.
* Creative eye — enjoys helping shape content ideas and understands tone, aesthetics, and storytelling.
* Problem-solver — resourceful, adaptable, and able to figure things out without hand-holding.
* Hands-on mindset — happy to get involved in practical or operational tasks when needed.
Nice to Have
* Experience in social media management or content creation.
* Experience supporting founders, executives, or entrepreneurs.
* Interest in e-commerce, marketing, or creative industries.
Why Join Us
You’ll be working directly with the Founder of one of the UK’s fastest-growing mystery box brands — with exposure to marketing, operations, creative strategy, and leadership in a fast-paced startup environment. You’ll learn how to run and scale a modern e-commerce business, while playing a vital role in its daily rhythm.