About the Role FT Recruitment Group are recruiting on behalf of our client for an Executive Assistant based in Edinburgh on a full time, permanent basis.
Working with a prestigious law firm, this role will be working with one of their busy teams providing Executive Assistant and Administrative support, assisting with delivery of an efficient and quality service to their clients. The ideal candidate will possess exceptional clerical and administrative skills, with a strong ability to manage multiple tasks efficiently. This role is pivotal in ensuring smooth operations within the office, providing vital support through great attention to detail, communication management, and organisational skills.
?
Main duties include:
?
Diary and appointment management, making appropriate arrangements
Initial responsibility for taking new client enquiries, ensuring relevant background details obtained, and pass on accordingly
Proactive email management, ensuring correct filing and highlighting important actions
Prioritise and manage multiple projects and follow through on issues in a timely manner.
Responsible for inputting and updating data into the required systems
Assist with communication with clients and 3rd parties, ensuring all messages are communicated accurately and professionally
Preparation of various spreadsheets and Letters of Engagement
Organise expense claim forms and collate necessary receipts.
Organising travel and accommodation and proactively source relevant information pertinent to the trip
Minute taking during meetings where appropriate
Any other reasonable duties as required to support the team and facilitate an effective working environment
?
Suitable candidates should have the following:
?
Be able to demonstrate experience as a Personal Assistant, Executive Assistant or in a similar role within a busy Private Client Team is essential for this role
Ability to work under pressure and against tight deadlines
Excellent communication skills and confident in dealing with people at all levels
A strong team player willing to go beyond regular duties and help out where needed
Presents a professional image to clients and other external organisations at all times
Flexibility to adjust working hours to suit teams needs when required
Positive approach to work, with a willingness to adapt to changes as required
Strong organisational and time management skills, with a strong work ethic
IT literate, proficient with Microsoft applications including Outlook, Word, Excel and PowerPoint, and willingness to enhance IT skills through training if necessary
Experience with Aderant. DMS and BigHand (preferred but not essential)
?
Candidates should be based locally to Edinburgh, and must hold the Right to work in the UK
TPBN1_UKTJ