Office Administrator
Monday to Thursday 07:30 to 16:15 (30-minute unpaid lunch break)
Friday 07:30 to 12:30 (No lunch break)
Main Responsibilities
This role will be responsible for being the first point of contact for the Site head office facility based in Preston. A real opportunity to develop in all aspects of Office Administration, this role will involve supporting the day-to-day operations of the business to include purchasing, customer liaison, attending to visitors and dealing with enquiries as well as providing a full range of secretarial, administrative, and organisational support for the site.
Key Tasks
Ø Point of contact for all site infrastructure, such as reception, security and estate management.
Ø Working within the office, data processing and processing orders into the relevant system.
Ø Greeting and welcoming visitors, answering and forwarding of incoming calls, receiving of all site post and non-operational parcels.
Ø Speaking confidently with suppliers, customers, and associates within the production team.
Ø Coordinating the maintenance requests and liaising with relevant department so ensure maintenance requests are completed.
Ø Management of site stationery, workwear and PPE.
Ø To participate in Continuous improvement activity projects.
Ø Booking in of any deliveries.
Ø Support with any accounting and payroll activities.
Ø Ensuring Reception area and other areas of responsibility are clean, tidy and organised.
Ø Providing administration support across the whole site.
Ø Creation of purchasing and sales order documentation.
The above list is not an exhaustive list, and it is the expectation that this role will be flexible wherever required.
Knowledge, Skills and Experience
· Proactive and diligent with the ability to work well under pressure.
· Prior administrative experience is essential.
· Committed and enthusiastic with a positive and friendly disposition.
· Advanced proficiency in MS Word, MS Excel, MS PowerPoint, and MS Outlook.
· Ability to manage all information confidentially and discreetly.
· Excellent interpersonal skills and able to interact with a wide variety of people.
· Ability to multi-task and time management skills.
· Excellent written and verbal communication skills.
· Excellent organisational skills.
Job Types: Full-time, Permanent
Pay: £26,000.00-£27,500.00 per year
Benefits:
* Company pension
* Free parking
* Health & wellbeing programme
* Life insurance
* On-site parking
Work Location: In person