Facilities Coordinator
Location: Edinburgh or Kinross with travel to other sites expected
Salary: £31,140 - £36,556 per annum (pro rata)
Contract: Permanent Full Time (35 hours per week)
Closing Date: Friday 5 June 2026
The role
Children's Hospices Across Scotland is seeking a dedicated and experienced Facilities Coordinator to support the smooth functioning of our properties and facilities across the organisation. In this critical role you will work with a dedicated internal team and external contractors, supporting compliance with statutory, legislative and Health and Safety requirements. You will be an integral part of the facilities team, helping coordinate hard FM services, day‑to‑day property management, and support planned and preventative maintenance strategies while maintaining high industry standards for CHAS facilities.
You will support a variety of projects, working across the estate and closely with our internal teams—clinical and non‑clinical staff—meeting the ongoing needs of children, families, staff, volunteers and visitors.
Key Responsibilities
* Work with the Facilities Managers to review procurement, contracts and performance management of service level agreements across the CHAS Estate.
* Ensure effective contractor and supplier management as part of CHAS Quality Management procedures.
* Support accurate reporting of facilities and estate management activities internally and externally.
* Work with the Facilities Managers to support legislative and statutory compliance monitoring across the Estate through the CHAS Computer Aided Facilities Management (CAFM) system.
* Act as the CHAS coordinator for internal and external audits.
* Manage and review CHAS DSE assessments and associated equipment.
* Work collaboratively with the other Facilities Coordinator to ensure organised and effective delivery of Facilities Management services across all CHAS sites.
* Support the effective operation of hospice reception services, including coordination of reception staff, rotas and volunteer involvement.
* Support the planning and execution of capital works projects.
* Help to deliver a robust planned and preventative maintenance programme to ensure the safety, operation and compliance of the CHAS estate.
Requirements
Essential
* Educated to Diploma‑Level or relevant experience in Facilities, Estates or Property Management, demonstrating capability.
* Vocational training or on‑the‑job learning in facilities operations, building compliance or a related discipline.
* Working knowledge of statutory compliance and legislative requirements in property and facilities management.
* Good communication skills across multi‑disciplinary teams.
* Good knowledge and experience of working with Microsoft Office (Word, Excel, Outlook).
* Drivers Licence.
Desirable
* Relevant H&S qualifications/training e.g. IOSH, NEBOSH.
* Project Management qualification or IWFM Level 3.
* Working knowledge or training in procurement or financial management.
* Experience of working across multiple sites.
* Experienced in the use of building management systems and project management.
Why CHAS?
* A robust induction programme.
* Development opportunities for your career and leadership progression, and the time to prioritise your personal development.
* A supportive and collaborative work environment.
* Opportunity to make a real impact on the community by delivering best‑in‑class services.
* Working across different parts of Scotland with diverse stakeholders.
* Flexible and hybrid working available.
* The opportunity to continue paying into existing NHS pension schemes (subject to eligibility), or membership of the Local Government Pension Scheme.
Further Information
CHAS supports families across the whole of Scotland. Our Head Office is based in Edinburgh, and we have two hospices: Rachel House in Kinross and Robin House in Balloch. We also have our fundraising office in Glasgow, dedicated bases in Aberdeen and Inverness, and shops in Dalgety Bay, Dunfermline and Kinross.
As this role will closely support our hospices, you are expected to base yourself from either Edinburgh or Kinross and undertake regular travel across these sites as required.
If Kinross would be your preferred base location, please note that while this post can normally be based at Rachel House, Kinross, it will temporarily relocate to Mina House, Kinglassie, for approximately 12–18 months from spring/summer 2026 whilst we rebuild Rachel House. Mina House is a 10–12 minute drive from Rachel House. Our facilities team have access to a hot desk within Mina House.
As a team we work flexibly and are happy to discuss how we can meet business needs while accommodating individual working patterns and requirements.
This post is subject to a Protection of Vulnerable Groups (PVG) check.
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