Employer University Hospitals of Leicester NHS Trust Employer type NHS Site Glenfield Hospital Town Leicester Salary £25,147 - £27,596 pro rata Salary period Yearly Closing 10/05/2024 23:59
Medical Appraisal & Revalidation Support Officer
NHS AfC: Band 4
We are actively promoting flexible working options, helping you to manage a work / life balance
Job overview
The Medical Directors Office is searching for a dedicated Medical Appraisal & Revalidation Support Officer to work as part of a small team, providing efficient, effective coordination, support and guidance on medical appraisal, revalidation and professional registration issues for Doctors within the Trust. The Medical Revalidation Support Officer will be working closely with the Medical Revalidation Team, medical appraisers and approximately 1000 doctors across the Trust.
Main duties of the job
* Develop & maintain robust administrative systems to ensure efficient and effective operation of the medical appraisals and revalidation systems across UHL
* Develop a high level of understanding of the software system used for Medical appraisals and to assist UHL Consultants/other medical & administrative staff in the appropriate
* Responsible for keeping the appraisal system and admin processes up to date with starters and leavers and produce accurate reports
* Responsible for dealing with complex queries and issues around revalidation
* To provide support and training to doctors regarding the appraisal and revalidation process
* Maintain records of named appraisers for all doctors in UHL
* Liaise with external bodies ensuring that their requirements for appraisal and revalidation are met
Working for our organisation
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
* high-quality care for all,
* being a great place to work,
* partnerships for impact, and
* research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
* we are compassionate,
* we are proud,
* we are inclusive, and
* we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
Detailed job description and main responsibilities
* Maintain and ensure update of policies on the appraisal and revalidation web pages on Insite
* To take a consistent approach with the quality assurance of medical appraisals. This includes checking appraisal records against a nationally defined set of subjective criteria.
* Liaise with external bodies (principally the GMC and Deanery’s, but also including the Royal Colleges and University of Leicester) ensuring that their requirements for medical appraisals and revalidation are understood and met
* Evaluate and deal appropriately with all incoming correspondence, this will include an element of autonomous decision making
* The post holder will be responsible for the timeliness, accuracy and integrity of the data which is recorded on the electronic systems.
* Responsible for obtaining the correct and relevant information to determine a doctors Designated Body
* To update a GMC specialised system with new starters and leavers
* Compiling and analysing data to produce action plans and reports
* Ensuring any actions arising from action plans are followed up, liaising with other teams internal and external, as appropriate
* Responsible for accurate information being transferred from UHL to other Trusts on behalf of the RO
* Maintain records of named appraisers for all doctors in UHL
* Identify doctors due for top-up training for quality assurance purposes
* Collaborate with the Medical Appraisal and Revalidation Manager as and when required but mainly independent working
* To provide a full range of high quality confidential administrative support
* To be responsible for the accuracy of information between UHL and other NHS departments both internally and externally
* To implement relevant high quality office systems using IT and other sources
* To participate in Team Meetings as required by your Line Manager
* To ensure that work complies with the data protection and freedom of information acts
* To ensure that information flows between the Trust and other NHS bodies and is dealt with promptly and within agreed timescales
* Responsible for stationery and stock and consideration given to the Trust’s financial position at all times
* Adhere to confidentiality at all times
* To provide a full range of high quality confidential administrative support – to the Medical Appraisal and Revalidation Team
* To be responsible for the accuracy of information between NHS departments both internally and externally
* To implement relevant high quality office systems using IT and other sources
* To arrange and service meetings as necessary including the taking of minutes
* To participate in team meetings as required by your Line Manager
* To ensure that work complies with the data protection and freedom of information acts
* Attending local and national meetings connected with appraisal and revalidation activity
* To ensure business as usual during the Medical Appraisal and Revalidation Manager’s absence
Person specification
Training & Qualifications
* Educated to NVQ Level 3 in a relevant subject
* Commitment to continued professional development
Trust Values
* Must be able to demonstrate behaviours consistent with the Trust’s Values and Behaviours
Communication & Relationship Skills
* Receive & communicate complex and sensitive information with barriers to understanding
Analytical & Judgement Skills
* Analyse & interpret complex data to produce reports
* Knowledge & experience of using NHS databases
Skills
* Advanced keyboard skills or RSA Level 3
Other requirements specific to the role
* Must be able to travel between sites as required
* Liaising with Consultants & external agencies
* Demonstrate strict confidence and ability to maintain/keep secure sensitive information
* Sensitive to tight deadlines
Experience
* 2 years proven administrative experience including initiating and maintaining office systems. Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel & PowerPoint. Understanding of Confidentiality & Data Protection Act. Experience of working within an NHS department
* Knowledge of Data Protection & Information Governance
* Demonstrable experience in dealing with handling sensitive & confidential information
* Recognising the need for diplomacy and discretion and demonstrate empathy as appropriate
Planning & Organisational Skills
* Experience or organising large meetings
* Planning in advance, short and long term, doctors appraisals and revalidation
* Workload is managed effectively to ensure the highest standards of work are maintained at all times
Equality, Diversity & Inclusion
* Able to demonstrate a commitment and understanding of the importance of treating all individuals with dignity & respect appropriate to their individual needs
Additional Information
Please submit yourapplicationform without delay toavoiddisappointment; we will close vacancies prior to the publishing closing date if we receive a sufficient number of completed application forms.
Please check the email account (including your junk mail) that you supplied as part of your application on a regular basis following the closing date and throughout the recruitment process, as this is how we will communicate with you.
UHL is an equal opportunities employer. We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from people from all backgrounds who match our job criteria.
Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme. If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible.
UHL is committed to helping colleagues balance the demands of both their work and personal needs through flexible working arrangements wherever reasonably practicable and subject to service needs.
Disclosure and Barring Service Check
Please note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check.
The Trust will pay for the check initially and the money will then be deducted from your salary over a three month period commencing on your first month's payment.
The current price of a check is £38 for an enhanced and £18 for a standard check.
Due to the current Covid pandemic we have introduced a staff risk assessment into our pre-employment process. This now forms part of the mandatory pre-employment checks that will be carried out if you receive a conditional offer.
The risk assessment is intended to ensure you are able to safely perform your duties in any of our work areas, and if you have been identified as being particularly vulnerable to coronavirus. Our main aim is to reduce risk and to ensure the safety of all new starters to the Trust as well as current staff, patients and visitors.
If it is identified that you are within a vulnerable category, we will endeavorto make reasonable adjustments to accommodate this through discussions with both Occupational Health and your recruiting manager.
Covid-19 vaccination remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We therefore continue to encourage our current and potential colleagues to get vaccinated.
University Hospitals of Leicester NHS Trust holds the principles of equality, diversity and inclusion at the heart of everything it does and all that it stands for. We are committed to developing a workforce that is representative of the community we serve. We welcome applications from the diverse community of Leicester, Leicester and Rutland, to help deliver healthcare services that meets the needs of our diverse communities.
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