Overview
This role sits at the centre of the HSE function, ensuring that information, records and reporting are accurate, timely and well-governed. You\'ll coordinate HSE data and administrative activity across multiple sites, acting as a key point of control for HSE reporting, assurance activity and documentation. While reporting forms part of the role, the emphasis is on maintaining strong foundations - ensuring the right data is captured, validated and presented consistently. This role is ideal for someone who enjoys organisation, structure and ownership, and who takes pride in keeping complex systems running smoothly.
Responsibilities
* Act as the primary owner of the Insurance Claims, Occupational Health, and Safety shared inboxes, managing high volume enquiries quickly and accurately
* Triage incoming queries to subject matter experts or resolve issues directly to maintain safe and efficient operational continuity
* Use Microsoft Excel confidently to produce accurate, insightful, and timely HSE data reports
* Serve as the primary point of contact for updates to the Safety Management System (SMS), ensuring consistent, compliant, and controlled document management
* Implement SMS changes in line with approvals from the Health, Safety & Sustainability Leadership Team
* Provide high quality administrative support to the Head of Central HSE, contributing to effective coordination and prioritisation across the function
* Streamline administrative processes to enable site-based HSE Managers to focus on frontline safety
* Take full ownership of end-to-end HSE administration and reporting processes across the network
* Build strong and influential partnerships with HSE specialists and wider operational teams
* Identify and implement opportunities to simplify, modernise, and improve administrative workflows
* Produce daily \\"Flash\\" reports for Leadership, weekly scorecards, and month end reporting, including site risk profiling
* Monitor audit completion, track safety alerts, and complete RIDDOR reports where required
Qualifications
* Strong background in administrative or coordination roles involving data and records
* High proficiency in Microsoft Excel and standard reporting tools for data validation
* Methodical approach, keen eye for detail, and the ability to manage competing priorities across a multi-site network
Desirable
* Experience building intuitive dashboards or routine reports that turn data into actionable insights
* Prior exposure to HSE, risk management, or regulatory compliance environments
* A background in multi-site or large-scale logistics/operational organisations
About Gist
At Gist, safety and people sit at the heart of everything we do. We value individuality and create an environment where everyone can bring their authentic self to work, contribute meaningfully, and make an impact. We are united by our core values; safety and people are at the heart of everything we do. We are progressive, accountable, collaborative, and ethical. Our objective is to establish a performance-focused environment that is fair and inclusive, where everyone can develop and connect meaningfully to their manager, the Gist vision, and M&S. We are protective of health, safety, and wellbeing, and align to M&S\'s Plan A sustainability commitments. Gist will play an integral part in the M&S journey as it leads the retail industry to a greener, faster, more inspiring era. As part of the M&S group, join us to make an immediate impact. Gist aims to be an inclusive organisation trusted by colleagues, customers, and suppliers.
If you require reasonable adjustments to any part of our recruitment process, please share your requirements with us when completing your application. We will make every effort to ensure your needs are met to provide a fair and transparent process of assessment. If it\'s meaningful to you, it\'s important to us.
What\'s in it for you?
* 20% M&S discount on most items from furniture, fashion and food
* 25 days\' annual leave plus bank holidays (rising with length of service)
* Attractive annual bonus scheme linked to M&S performance and personal objectives
* Auto-enrolment pension or competitive Defined Contribution Pension Scheme and life assurance (up to 4x salary)
* Discounted healthcare cash plan
* Access to wellbeing support, including our Employee Assistance Programme
* Ongoing development opportunities
* Cycle to work scheme
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