Main area Dietetic administrative assistant for UGI and HPB Grade NHS AfC: Band 3 Contract Permanent Hours Part time - 20.5 hours per week Job ref 190-0634-DIR
Employer Sheffield Teaching Hospitals NHS Foundation Trust Employer type NHS Site Northern General Hospital Town Sheffield Salary £24,937 - £26,598 pa/pro rata for part time staff Salary period Yearly Closing 31/08/2025 23:59 Interview date 11/09/2025
Dietetic Administrative Assistant for UGI and HPB
NHS AfC: Band 3
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes, health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
To provide a comprehensive secretarial/administrative service to the UGI/HPB team.
To optimise and streamline existing secretarial processes used within the UGI/HPB dietetic team.
To provide admin support to the dietetic UGI/HPB team outpatient clinics.
Liaise with patients regarding nutritional supplement preferences.
To be an effective team member and provide assistance to the staff in the Dietetic Service.
Main duties of the job
The admin assistant will support the dietitians in providing a service to patients within the UGI/HPB team by undertaking the following:
* Administration : including but not limited to:
Produce word processed documents such as letters, reports, guidelines as required by the dietitian
4.3 Clinical Practice
Document any patient related activity onto the EPR in accordance with departmental standards.
4. 4 Information Technology
Be familiar with Trust patient administration systems
Be able to use Excel, Microsoft Word, One Drive, Microsoft Outlook
4.5 Communication
Understand and maintain issues of confidentiality at all times
Maintain good interpersonal skills with staff and colleagues
4.6 Personal and Professional Development
* Participate in the Trusts appraisal system
* Undertake mandatory training
4. 8 Stock Control
Ensure there is an adequate stock of diet ary information leaflets and order more as required
Monitor and maintain health and safety and security of self and others in the work area
t ake appropriate action to manage an emergency situation with patients or colleagues.
Working for our organisation
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its employees. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Education and Qualifications
* Educated to GCSE level or equivalent qualifications or equivalent experience (A-C / 4-9) in English & Maths
* NVQ in Administration Level II or equivalent qualifications or equivalent experience
* European Computer Driving Licence or equivalent qualifications or equivalent experience
* RSA Typing or OCR Word Processing Level II qualification or equivalent qualifications or equivalent experience
Experience
* Relevant experience in a clinical administrative role
* Good working knowledge of Windows based packages
* Good knowledge of email system
* Experience of utilisation of available technology and applying it in the workplace
* Experience of managing telephone enquiries in a supportive and professional manner
* Medical terminology
* Evidence of working with data bases
* Use of clinical patient information systems such as Lorenzo, Systmone
* Development of standard operating procedures and their application in the workplace
Skills and Knowledge
* Excellent keyboard skills
* Effective organisational skills with the ability to prioritise own workload / work to deadlines
* Ability to work on own initiative and prioritise workload
* Able to manage frequently changing priorities and deal with interruptions
* Effective communication, interpersonal / team working skills
* Understand and accept the need to maintain confidentiality
* Ability to take minutes for meetings
Personal Qualities
* Committed to engage in CPD and department appraisal system
* Willing to undergo further training as necessary
* Professional approach to work
* Able to follow procedures for infection control and own safety and identify risks for others
* Be positive and pro-active
* Have a flexible approach to working practices
* Be able to work as part of a team as well as autonomously
Please note that in order to comply with the UK Government’s rules on Skilled Worker sponsorship, any applicants who do not meet the eligibility requirements or concessions on salary thresholds under the Skilled Worker visa will not be eligible to receive sponsorship from the Trust. Please keep this in mind when submitting your application. Further details on these concessions, and who qualifies for them, can be found here .
Candidates are advised to read the attached guidance on using AI technology. W hen you complete your application, you are required to declare that the information in your application form is true and complete. The personal statement is exactly that; personal.
When selecting to apply via NHS Jobs, you will be redirected to our preferred recruitment system called Trac. You will be asked to create and submit your application via the Trac recruitment system.
You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communications should be sent via your Trac system account.
If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.
Please note, all communication regarding your application will be made via email sent via the Trac recruitment system, please ensure you check your junk/spam folders as emails are sometimes filtered there.
The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community. Should you require any assistance in applying for the position please contact the General or Medical Human Resources Departments on the number identified on the NHS Jobs page for the organisation.
Job Share applicants are welcome for all full time posts unless indicated but cannot be guaranteed. In addition for Fixed Term Contracts, internal secondments may be considered, please seek the approval of your current line manager before applying for the position.
All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken.
For more information about our organisation and the opportunities available, please visit our website and follow us on Twitter and Facebook
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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