Job Description
MB944: Document ControllerLocation: InvernessSalary: £35,000 - £38,000Working Hours: Monday to Friday, 37.5 hours per weekAdditional Company Benefits: Exceptional Career Development Opportunities, Company Car/Car Allowance (Depending on job grade), Pension matched up to 8%, 25 days annual leave – plus holiday (opportunity to buy/sell leave will be implemented from January 2026), Private medical insurance, Free 24/7 EAPOverview:First Military Recruitment is proudly working in partnership with a fantastic national construction business who are looking to recruit a Document Controller on a permanent basis due to growth based at either their Inverness depot.Duties and Responsibilities:
* Manage and be responsible for the project document control system including maintenance of the project Electronic Data Management System (EDMS) and/or Common Data Environment (CDE).
* Manage documentation to be submitted to the Client’s EDMS / CDE.
* Upload documentation to Themis EDMS.
* Issue documentation to clients / subcontractors as required.
* Maintain accurate distribution lists and have a clear understanding of the personnel involved with the project and the documents they need access
* Carry out regular reviews / audits of the EDMS to ensure that documentation is being correctly handled
* Control the document management system including issuing document numbers in accordance with the document numbering system.
* Carry out Basic Quality Checks on Documents.
* Maintain document logs and prepare reports on document control matters as required.
* Hardcopy & Security
* Manage incoming and outgoing post, ensuring its correct distribution, filing and entry into the project EDMS / CDE.
* Manage hard copy when required.
* Assist other project members in correctly managing and filing hardcopy documents
* Review / Audit Hardcopy to ensure that they are properly maintained by their owners and report discrepancies to the Project Quality Lead
* Manage Information Transmittals to external parties and ensure that records of the transmittals are suitably logged and filed.
* Act as the guardian of all records and maintain security of sensitive documents.
* Track Key Project deliverables (including dates of issue / return) and notify project team members if responses are due / overdue.
* Track Timebound documents (TQs / PMIs etc.) and notify the relevant process owners of due and overdue documents
* Assist process owners in chasing up relevant documents.
* Manage document storage process and ensure that the documents are correctly stored and transported to head office for long time storage.
* Assist the project in preparing documentation for archive as needed.
* Ensure all relevant project documentation is captured
Skills and Experience:
* Comprehensive understanding of project administration procedures, particularly document control
* Comprehensive understanding of document control processes and procedures including knowledge of ISO 19650 (National Annex A) – document numbering
* Computer literate (Particularly Excel and Word)
* Familiarity with using EDMS systems (Themis/Interaxo/Teams/Projectwise/4Projects/A-Site e.t.c)
* Basic understanding of a CDE (BIM) Environment and its implications
* Basic understanding of Integrated Management System (IMS)
* Basic understanding of the project delivery objectives
* Understanding of the purpose and importance of accurate document control in a commercial and assurance context
MB944: Document ControllerLocation: InvernessSalary: £35,000 - £38,000Working Hours: Monday to Friday, 37.5 hours per weekAdditional Company Benefits: Exceptional Career Development Opportunities, Company Car/Car Allowance (Depending on job grade), Pension matched up to 8%, 25 days annual leave – plus holiday (opportunity to buy/sell leave will be implemented from January 2026), Private medical insurance, Free 24/7 EAP