Details Reference number 352525 Salary £36,585 - £41,834 GBP Job grade Higher Executive Officer B2 Contract type Permanent Business area SSS - Chief Digital Office Type of role Other Working pattern Full-time Number of jobs available 2 Contents Location About the job Benefits Things you need to know Apply and further information Location Dundee, Glasgow About the job Job summary Are you interested in having a positive effect on the lives of Scottish citizens whilst dealing with some high profile but rewarding challenges? Social Security Scotlands Chief Digital Office are looking for a Portfolio Analyst to support with the enhancement of the Digital Portfolio Management Office function. This role will play a crucial supporting part in the planning, risk, reporting and governance responsibilities across the overall transformation portfolio within Chief Digital Office. The Chief Digital Office Division has a remit to provide infrastructure and systems to support both the wider Social Security Programme and Social Security Scotland. Social Security Scotland is currently experiencing rapid growth and through a combination of promotion and additional capability requirements, we are recruiting for 2 x Portfolio Analysts. These posts will support the design, development, and continual improvement of devolved benefits, and the supporting services to benefit the 1.4 million citizens across Scotland who rely on those daily. The Chief Digital Office (CDO) division is responsible for delivering the infrastructure, capability and digital solutions that will support the Social Security Programme. Working directly to the Senior Portfolio Analyst, the Portfolio Analysts will collaborate proactively within the Portfolio Management Team to support robust planning, risk, and reporting across various work packages in a fast-paced environment. These roles require analytical expertise and a high-level of proficiency in working with the standard Microsoft 365 suite (including Excel and SharePoint), to provide high quality portfolio support, ensuring effective assistance in resource planning, risk management, and other portfolio management activities. This will promote positive outcomes, and through proactive communication, facilitate interaction between complimentary projects and teams across the division. Ideally, you will have an awareness of the project lifecycle, agile and waterfall methodologies, and either resource forecasting or risk management. However, if you have analytical expertise in another area and a passion for projects and learning, we can provide training to support your development in these key areas. Accurate and timely reporting of collated portfolio updates for senior audiences within Social Security Scotland and across the wider Scottish Government. Building relationships with technical operations, delivery, and PMO colleagues, including architects, security teams, service management, Social Security Scotland PMO, Social Security Programme PMO, and Social Security Programme Risk Team to ensure an integrated plan and clearly articulated risks and issues. Ensuring risks proposed by colleagues are proportionate, clearly articulated, and have involved all key stakeholders. Supporting the Senior Portfolio Analyst in maintaining the divisional Risk & Issue Register, to ensure items remain accurate and up to date. Supporting the Senior Portfolio Analyst and Planning & Risk Manager to maintain resource profiles and capacity plans to ensure alignment with Programme benefit deliveries and Social Security Scotland projects. Supporting the team in the development of resource forecasting capabilities and other continuous improvement activities. Supporting the quality review process to ensure documents have received the appropriate level of sign-off prior to project progression. Deputise for the Senior Portfolio Analyst and other team colleagues when required, including chairing the divisional Risk Working Group. Person specification Working knowledge of at least one technical competency of Portfolio Management (planning; scheduling; resource management; risk and issue management; governance; stakeholder engagement; assurance; change control; or benefits management). Experience of delivering or supporting projects using standardised project management methodologies, OR working within a P3O (Project, Programme, or Portfolio Office) environment. Demonstrable experience of justifying, implementing, and delivering continuous improvement. Demonstrable experience of using or developing tools and techniques to add value, interrogate data, and/or ensure data quality. Benefits Annual Leave - You will receive 25 days annual leave on joining us. This will increase to 30 days after four full years of service. You will also have 11.5 public and privilege days of leave every year. We also offer Flexi-time. Any extra hours you've worked can be taken as leave when suitable. A Civil Service Pension - This job comes with a Civil Service pension. New joiners to the Civil Service will join a career average pension scheme as standard. Read more here - www.civilservicepensionscheme.org.uk. Healthy work life balance - We can offer the possibility of full-time, part-time, term-time, and job shares. We also encourage flexible working. Discounts - You can enjoy a vast range of retail, travel and lifestyle discounts through our benefit scheme. Personal support for you - Our Employee Assistance Programme gives you confidential, independent information and guidance 24/7. Volunteering special leave - Up to six days paid special leave a year for volunteering. We support our staff to help causes important to them. Great locations - Our bright and modern offices in the heart of Dundee and Glasgow have been designed with staff in mind. Both locations are ideal for public transport. Things you need to know Selection process details Sift & Interview dates are to be confirmed To apply please submit an application form by clicking on the Apply at Advertisers Site button Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service