Join to apply for the Assistant role at Apollo Global Management, Inc.
Position Overview
The Assistant provides administrative support to a team of Executives within the ISGI group. Responsibilities include, but are not limited to, general, administrative and/or project-based work. The position may also require providing additional support to other members of the team as needs dictate. Given the entrepreneurial culture of the firm, the individual must be prepared to “roll up their sleeves” across a variety of tasks. The operational efficiency and accuracy for this team is critical to ensure business-critical deadlines and priorities are met.
Primary Responsibilities
1. Extensive calendar management – daily management of scheduling & rescheduling appointments, communicating to attendees, exercising a flexible approach to changing schedules, ensuring appointments are met.
2. Work closely and effectively with executives to complete critical aspects of deliverables with a hands-on approach, including keeping them well informed of upcoming commitments and responsibilities, following up appropriately, prioritizing conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
3. Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination.
4. Schedule and organize meetings, conferences and off-sites including all related logistics.
5. Allocate and process expenses for professionals, including American Express and Out of Pocket expenses using the Concur expense management system.
6. Handle recruitment coordination and logistics for new employees on the team.
7. Manage work priorities independently and respond to business outside of normal business hours as needed.
8. Coordinate closely with team and other assistants to provide phone coverage and back-up assistance.
Qualifications & Experience
1. Bachelor’s Degree or four or more years of administrative assistance experience or training, or equivalent combination of education and experience.
2. Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines.
3. Strong initiative and ownership of responsibilities – Must demonstrate a proactive, positive attitude towards tasks, plan ahead for potential issues, and take appropriate action.
4. Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role requires poise, tact, and diplomacy.
5. Superb written and verbal communication skills. Strong attention to detail when composing and proofing materials.
6. Team-oriented and collaborative attitude is a must.
7. Extensive knowledge of Microsoft Outlook and proficiency in Excel, Word, and PowerPoint.
8. Working knowledge of office administrative procedures and standard office equipment.
9. Experience in the finance industry is preferred but not required.
About Apollo
Apollo is a high-growth, global alternative asset manager. We focus on providing clients with excess returns across various investment strategies, including yield, hybrid, and equity. Our expertise spans investment grade to private equity, supported by over three decades of experience. Our retirement services business, Athene, offers a suite of retirement savings products, helping clients achieve financial security. We are committed to a culture of excellence, collaboration, and long-term development of our people.
Apollo is an equal employment opportunity employer and considers all qualified applicants without regard to age, disability, gender reassignment, marital or civil partnership status, pregnancy or maternity, race, color, nationality, ethnicity, religion, veteran status, sex, or sexual orientation. Candidates who do not meet all criteria may still be considered if they possess relevant experience or skills. Employment is contingent upon satisfactory background checks and regulatory approvals.
#J-18808-Ljbffr