About Montcalm Collection
United by timeless style and peerless service, Montcalm Collection is Londons compendium of luxury hotels. Housed in elegant Georgian townhouses, an 18th-century brewery, heritage headquarters and a diamond-shaped skyscraper, each hotel reveals a different chapter in the citys story. The hotels in the collection include a storied city-slicker, housed in the former headquarters of the Royal Mail: Montcalm Royal London House. A property with a bold new perspective at Montcalm East, part of Marriotts Autograph Collection. And a duo of mindful hotels which set a slower pace: Inhabit, Southwick Street and Inhabit, Queens Gardens, both part of Design Hotels.
Overview
Montcalm Collection is seeking a detail-oriented and organized Accounts Payable Assistant to join our finance team in the hospitality industry. This is an exciting opportunity for a self-motivated individual with a strong accounting background who thrives in a fast-paced environment.
Additionally responsible for generating bills and collect all revenue owed to the hotel in an accurate, timely manner in accordance with accounting policies and procedures. Also assist the finance manager in directing the financial activities of the hotel.
Key Responsibilities
Ensure timely and accurate processing of supplier invoices and reconciliation of statements to facilitate departmental review of operating performance and KPI trends. Strong attention to detail is essential to identify discrepancies and errors in financial documents.
Perform the three-way match processcomparing invoices with purchase orders and signed receiving records to ensure accuracy. A solid understanding of general accounting principles and practices is required.
Verify commission invoices in the PMS system for sales value before processing and ensure necessary authorizations are obtained. Proficiency in data entry is crucial to ensure all information is entered and verified accurately.
Process all foreign currency payments in compliance with company policy and money laundering regulations. Strong problem-solving skills will be required to resolve any discrepancies or issues in payments.
Manage petty cash claims in accordance with company policy, ensuring accurate record-keeping and timely processing.
Prepare and submit payment runs for all allocated hotels in line with the agreed timetable. Also responsible for preparing month-end PO and non-PO accruals for all allocated hotels. Effective time management and organizational skills are key to meeting deadlines.
Provide training to team members on accounting processes and procedures, ensuring clarity and fostering collaboration within the team.
Handle ad-hoc duties as required by the Accounts Payable Manager or Financial Director. Conduct weekly supplier ageing reviews and submit reports to the Accounts Payable Manager.
Maintain a folder for high-value invoices, ensuring proper documentation and tracking.
Handle all financial information with confidentiality and provide professional customer service when addressing vendor inquiries or resolving disputes.
Proficiency in accounting software (e.g., Sage Intact) and Microsoft Office, particularly Excel, is required. Experience in the hotel or hospitality industry is a plus.
Strong communication skills are essential for interacting with vendors and internal teams, and the ability to work both independently and collaboratively within a team is important.
The ideal candidate will have a keen eye for detail, excellent organizational skills, and the ability to prioritize and manage multiple tasks efficiently.
This job description is intended to illustrate the primary duties and responsibilities of the job and is not exhaustive list of tasks required. This document reflects the job content at time of writing and will be subject to periodic changes in the light of changing operational and environmental requirements.
Qualifications and Experience:
Bachelors degree in finance, business administration, or a related field.
Prior experience in accounts assistant is preferred.
Strong organisational and time management skills.
Excellent communication and interpersonal skills.
Ability to work well under pressure and meet deadlines.
Strong attention to detail and accuracy.
Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
The role may require occasional work outside of regular business hours.
Benefits
Collaborative and empowering team dynamics.
Pathways for promotions and growth within the brand.
Recognition and Rewards Program.
Access to an array of discounts via our Benefits Platform.
Comprehensive training through Certified Classroom and E-Learnings.
28 holidays annually, inclusive of 8 bank holidays. Additional holidays post 2-year tenure.
Health incentives: Cash-back on optical, dental, chiropractic, and physio services.
Concession on gym memberships.
Nutritious meals provided during shifts.
Inclusive pension schemes
Eligibility
Candidates must be authorised to live and work in the UK. Currently, visa sponsorship is not available for this role.
Equal Opportunity Employer
At Montcalm Collection, diversity and inclusion aren't just buzzwords. We genuinely value the unique perspectives everyone brings, regardless of gender, ethnicity, age, disability, or background. Our culture thrives on mutual respect, and we provide a workplace free from discrimination and prejudice.
Should this role resonate with your aspirations, please apply. If not shortlisted, we encourage you to explore other opportunities with us, either now or in the future.
Note: If you do not hear from us within 14 days, kindly consider your application as not shortlisted for this role.
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