Business Support Assistant; Stockport; 6-month contract; £16.00ph paye; 37 hours per week; Inside IR35
We are currently recruiting for a Business Support Assistant to provide administrative support to 3 directors, as well as carrying out additional duties. The role will be working for defence client based in the Stockport area and the successful will have to undertake security checks prior to starting the role
Duties will include
Site Support
Supporting the Site Director and Deputy Site Director including (but not limited to)
Site meeting attendance, meeting pack preparation, taking actions, distributing and chasing.
Incident Management Team support
POC for site queries
Managing the site inbox
Desk Allocation
Site Events (BBQs, visits etc.)
Site communications via Teams Channel
Facility actions- liaising with Mitie
Stationary cupboard stock management and procurement
A chance to become creative and put forward ideas on how to enhance the site for all that work there.
Procurement of PPE, branded company clothing, stationery and items for site (1-2 hours a week)
Blueshop
Amazon
Arco
iProc
Industry procurement when covering leave
MMS Inbox cover-
Department Admin
Complex Travel
SDA Administration
SDE Access Request
Meeting Room Requests
Arranging catering/hospitality
Booking in Site visitors
New Starter/leavers
Programme Security Instruction (PSI/SAL)
Letters of Intent (LOI) – annual task
Support Autonomy Delivery Director
Visitors to L3H
General administration and point of contact for help
Skills and Experience
Previous PA experience of providing business support at Director or Leadership level, in a busy business environment
Demonstrates business awareness, excellent communication skills (verbal and written) and ability to interact effectively, courteously and professionally both within internal and external customer communities
People Management Skills
Advanced skills in MS Office Software (Outlook, Word, Excel, Visio, and Power Point)
Excellent spoken and written English
Able to prioritise workload and complete work within agreed timescales to the expected standard
Must be able to work independently and be self-motivated and enthusiastic
Have outstanding organisation skills. Ability to meet/stretch deadlines and demands of the team, and to be proactive in finding solutions to problems.
Ability to ‘think on feet’ and make last minute decisions working within pressurised situations
Able to deal with people at all levels of the organisation.
Experience in virtual and digital technology
Handles confidential and sensitive information in a discrete and controlled manner.
Effective personal organisation, and an ability to remain composed and focused under pressure
Morson is acting as an employment business in elation to this vacancy
Administration; filing; e-filing; GDPR; secretarial; data entry; data input; Excel; Word; Outlook; Access; MS Office; booking system; business support; database management; diary management; minute taking; document control