Reflex Group, established in 2002, is the UK's largest privately owned print and packaging company with over 900 employees across 22 sites in the UK and Europe.
Position type: Full-Time on site, Permanent
Working Hours: Monday to Friday – 09:00-17:00
We are looking for an organized and detail‑focused Payroll & Office Administrator to support the smooth running of our payroll and HR administration processes. This role plays a key part in ensuring employees are paid accurately and on time, while also providing day‑to‑day administrative support across the HR team.
Payroll Administration
* Assist with the preparation and processing of payroll, ensuring accuracy and compliance
* Maintain payroll records, including starters, leavers, salary changes, sickness, overtime, and deductions
* Support with statutory payments such as SSP, SMP, SPP, and pension contributions
* Liaise with Finance, payroll providers, and external bodies where required
* Respond to payroll‑related queries from employees in a timely and helpful manner
* Support with processing expenses
Office Administration
* Maintain accurate and up‑to‑date employee records and HR systems
* Support the onboarding process, including contracts, right‑to‑work checks, and induction documentation
* Process changes to employee terms and conditions
* Assist with absence management records, including sickness and leave
* Support recruitment administration, such as interview scheduling and offer letters
* Assist with HR reporting and audits as required
* General Responsibilities
* Ensure compliance with HR policies, employment legislation, and GDPR requirements
* Maintain confidentiality and handle sensitive information appropriately
* Provide general administrative support to the HR team
* Support continuous improvement of HR and payroll processes
Required Skills & Experience
* Previous experience in an Payroll
* Strong attention to detail and excellent organisational skills
* Ability to manage multiple tasks and meet deadlines
* Good communication skills, both written and verbal
* Confidence using HR systems and Microsoft Office (particularly Excel and SharePoint)
* High level of discretion and professionalism
* Payroll qualification or working towards one (e.g. CIPP)
* Knowledge of UK payroll legislation and statutory payments
* Experience using HR or payroll software
* Experience in a fast‑paced or multi‑site environment
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