Job Responsibilities
* High-level planning and management of the Managing Principal Lawyer's time to enable them to focus on delivering strategic objectives and business goals.
* Proofread, edit, and draft documents and communications from the Managing Director, including agendas and minutes.
* Manage workflow by filtering and assessing the importance of incoming requests.
* Handle email and diary management, both personal and professional.
* Ensure the Managing Principal Lawyer has relevant documents for meetings, indexed and packaged.
* Screen all telephone calls and redirect them appropriately within the team.
* Create and coordinate presentations and diagrams for the Managing Principal Lawyer for internal and external use.
* Arrange all travel requirements for the Managing Principal Lawyer and visiting colleagues, both domestic and international.
* Coordinate meetings with internal and external stakeholders across various time zones.
* Prepare monthly accounting reconciliation of corporate card expenses and personal expenses to be reclaimed as business expenses.
* Maintain an effective online filing system.
* Review, design, and document policies and procedures as required by the Managing Principal Lawyer.
* Provide administrative support for external commitments such as charities, committees, conferences, training, and professional studies.
* Assist with the organization and management of the Managing Principal Lawyer's personal affairs.
* Ensure the smooth running of the Managing Principal Lawyer's office, providing high-level administrative, legal, and company secretarial support.
Key Skills & Experience
* Proven experience supporting C-suite executives in a fast-paced, international environment.
* Strong legal secretarial skills, including document drafting, proofreading, and agenda and minutes preparation.
* Self-managing with the ability to independently assess, prioritize, and manage high volumes of work.
* Experience with company secretarial duties, maintaining accurate records, supporting governance, and liaising with stakeholders.
* Experience managing global stakeholders across multiple time zones with professionalism and discretion.
* High attention to detail, extensive experience in diary management, travel coordination, and meeting preparation.
* Financial administration skills, including invoicing, corporate card reconciliation, and expense management.
* Proficiency in preparing polished presentations, diagrams, and business communications.
* Ability to design, review, and implement administrative policies and procedures to improve operational efficiency.
* Professional, proactive, and solutions-focused, capable of handling a wide range of administrative, legal, and operational matters.
* Comfortable supporting external commitments such as charity work, conferences, and professional development activities.
Quote job ref: 15725
Hi, I'm Angie. I am working on this exciting opportunity with one of the Island's leading employers. Click apply now, and I will be in touch.
Our global client with an office in the Isle of Man is looking for an Executive [...]
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