Key Responsibilities:
ORC Ownership & Data Management
* Manage end-to-end data entry for all Investment Banking roles in ORC, including requisition creation, job postings, candidate tracking, and onboarding.
* Input retrospective data for hires not managed by the recruitment team (e.g. confidential hires, direct business hires, internal transfers).
* Maintain candidate documentation, including model tests and interview feedback.
Offer Approvals
* Support the Recruitment Manager in gathering and organising offer approval documentation.
* Maintain structured folders within the HR directory and follow up on missing items.
* Populate draft offer approvals with accurate data and formatting.
Reporting
* Update and maintain the Investment Banking interview tracker.
* Track headcount approvals and reconcile with the open roles report weekly.
* Collaborate with the US Operations team to ensure reporting accuracy.
Recruitment Manager Support
* Provide day-to-day operational support to the IB Recruitment Manager.
* Liaise with US Operations to ensure consistency in ORC data.
* Manage interview feedback requests and coordinate reference checks.
* Own and maintain the EMEA IB Recruitment dashboard.
* Attend weekly meetings with Recruitment, HR, and IB CAO teams.
Candidate Profile:
* A Bachelor’s degree and 3+ years within HR, Financial Services or Recruitment
* Experience in recruitment operations or HR coordination, ideally within financial services.
* Strong attention to detail and ability to manage multiple tasks simultaneously.
* Proficient in data management and reporting tools.
* Excellent communication and stakeholder management skills.