Job Description
Overview
We are the Global Immigration team, with colleagues across London, New York, Miami, and Los Angeles, and we manage full lifecycle immigration requirements for NBCUniversal worldwide, including Film and Television productions, News and Sports coverage, Theme Parks and corporate employees. The stakeholders we serve have dynamic needs, and our team works hard to ensure best practices are in place to deliver excellent results.
In the role of Specialist - Immigration Projects, your primary responsibility will be to provide project management support to our immigration lawyers and advisors, allowing them to focus on legal advice and application preparation. You will also play a key role in managing ongoing compliance activities.
Responsibilities
Film/TV/Sports Production & Event Management (50%)
1. Create and maintain project plan and case trackers for each production/event.
2. Set up and onboard new projects by scheduling kick-off meetings, orientations and trainings, creating a budget, and distributing case priorities, etc.
3. Manage workflow progress against anticipated milestones and timelines to ensure that each step of a case is proceeding as required, and escalate issues accordingly.
Recordkeeping (15%)
4. Ensure case records are complete by organizing file copies and audit files, and regularly updating master trackers to maintain accuracy.
5. Execute best practices to ensure document retention and destruction requirements are satisfied.
6. Organize financial data to timely manage invoicing using an e-billing system, and reconcile purchasing card statements.
Reporting & Compliance (15%)
7. Track and monitor immigration cases to ensure data integrity for reporting to internal stakeholders.
8. Create, maintain, and distribute various reports at agreed intervals.
Drafting (20%)
Create initial drafts of various visa applications across jurisdictions.
Qualifications
Skills, Qualification and Experience
Skills
Demonstrate that you have experience or aptitude in the following:
9. Project and workflow management
10. High pressure, high volume work environment
11. Problem solving and ownership of tasks and responsibilities
12. Highly organised, attentive to details, and able to prioritise and manage overlapping tasks
13. Continuous improvement
14. Clear and concise written and verbal communication with the ability to adapt style to suit circumstances
15. Advanced Excel and report generation skills
Qualifications
16. Bachelor’s degree or equivalent experience
Experience
17. Minimum 1-year previous experience in immigration, law, or corporate project management
Additional Information
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilityS.