(Part-Time | FTC) Performance & Administration Manager - South CMHT
Band 5
Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).
We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.
We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
We actively support anti‑racism, equality, diversity, and inclusion so, if you’re excited about this job opportunity and you meet our Trust values, but feel unsure about applying, then please get in touch and we will be happy to have a conversation with you.
We are also committed to increasing diversity in the workforce, that is why we actively encourage applications from those groups of people who are currently under‑represented, which include amongst others: people with disabilities; men from all socio‑economic backgrounds; people from diverse ethnic backgrounds; and people from the LGBTQIA+ community.
Good luck and we hope to hear from you.
Job overview
Are you looking to step up into a senior admin role? Or have a change of pace in your work?
We are looking for an experienced and enthusiastic new member of staff to join the Chiltern Adult Mental Health team as a part‑time Performance & Administration Manager. This is a fixed term contract post, which has both an administrative, management and a performance focus.
Join our dedicated Community Mental Health Team, committed to delivering exceptional mental health services across Amersham and High Wycombe. We strive to enhance the well‑being of our community while fostering a supportive environment for our staff and clients.
Please note this role is part‑time working 22.5 hours per week on a 12 month fixed term contract.
Main duties of the job
The successful candidate will work closely with the Team Manager to ensure that the team are meeting their requirements to deliver the performance agenda which will involve the requirement to process data, analyse the results and link in with the individual clinicians as required. They will also be responsible for the overall co‑ordination of the administrative function of the team, including the management and supervision of the other administrative staff working in the Team.
The ideal candidate needs to be flexible and comfortable working autonomously and making important decisions for the team, so you need to have excellent interpersonal, organisational and problem‑solving skills. We are a very friendly team, and your professionalism, initiative and ability to take responsibility for the smooth running of our office will be warmly welcomed. The leadership team are always open to new ideas so you will be able to be creative and implement systems and processes that work for you and your team.
We are looking at a part time role but there are flexible options, including some working from home will be considered for the most suitable candidate.
You will be well supervised and there will be ample opportunities for learning and development to ensure that you are supported in this challenging, highly respected and rewarding role.
Working for our organisation
Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible
Our vision is that no matter who you are or where you are, you will tell us that you receive:“Outstanding care delivered by an outstanding team”
Our values are:“Caring, safe and excellent”
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
* Excellent opportunities for career progression
* Access to tailored individual and Trust wide learning and development
* 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
* NHS Discount across a wide range of shops, restaurants and retailers
* Lease car scheme
* Cycle to work scheme
* Employee Assistance Programme
* Mental Health First Aiders
* Staff accommodation (please note waiting lists may apply)
* Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Detailed job description and main responsibilities
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.
Person specification
Experience
* Proven experience in office management
* Ability to pull together comprehensive draft reports, data and letters.
* Experience and evidence of analysing, interpreting and presenting information
* Experience of managing staff.
* Knowledge of NHS national data sets
* Experience of working in a healthcare environment
Knowledge and Skills
* Extensive knowledge of Microsoft Office applications
* Ability to develop effective systems and procedures
* Ability to plan workload and manage own workload
* Motivated and proactive
* Positive, reliable and flexible approach with practical problem‑solving abilities
* Excellent written and verbal communication skills
* All new starters have a thorough induction process, both local and Trust wide, which aims to create a positive supportive working environment allowing new employees to learn key elements of their role over a reasonable timescale.
* Appointment to this post is subject to the trust receiving satisfactory references covering 3 years of employment or study. Please ask your referees to respond promptly to reference requests.
* We’re advocates of flexible working and many of our roles offer a range of employment options to help you balance your work and personal life.
* Employees are expected to undertake mandatory and statutory training related to their role.
* We are ambitious in our pursuit of excellence, driven by the belief that a fair, just and fully inclusive organisational culture enables our teams to deliver the best quality of care and services possible and we work hard to ensure that our diverse workforce reflects the communities that we serve.
* We welcome applications from all sections of the community, are an Equal Opportunities employer with a number of internal networking groups to support our employees and where possible will always look to make reasonable adjustments in order that you can fulfil the role to recognise your full potential. All our employees are committed to demonstrating through their behaviour our core values – safe, caring and excellent.
* We are committed to safeguarding and promoting the welfare of children and vulnerable adults, we expect all staff and volunteers to share this commitment.
* Oxford is a world‑renowned centre of excellence for research. Oxford Health works closely with the University of Oxford department of Psychiatry and the Department of Primary care, has a Biomedical Research Centre dedicated to improving mental health and the NIHR Clinical Research Facility at the Warneford site. The Trust also hosts the NIHR Applied Research Collaboration (ARC) which carries out applied research that directly impacts patient health and wellbeing
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Name Phyllis Isted-Phillips Job title Team Manager Email address phyllis.isted-phillips@oxfordhealth.nhs.uk Telephone number 01865 901181
Additional information
Sarah Wilks - Team Manager
sarah.wilks@oxfordhealth.nhs.uk
01865 901344
At Oxford Health NHS Foundation Trust we want to employ people not just with experience, but with the aptitude and motivation to succeed and whose values resonate with our own.
Therefore, if you don’t meet all the requirements of the role and are unsure about applying but are excited about the opportunity, please do get in touch. We will be happy to discuss the requirements in more detail ahead of making a written application.
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