We are seeking a talented individual to our team at Marsh. This role will be based in the Belfast office. This is a hybrid role that has a requirement of working at least three days a week in the office.
The role: Legal Administrative Assistant
Building on the continued success of our Commercial Legal Team in Belfast, we are growing and inviting applications for a Legal Administrative Assistant to join our well- regarded and high-performing legal team. This position will be based in our Belfast office and will provide support to both the London and Belfast Legal teams. The role follows a hybrid working model, requiring three days per week in the Belfast office.
In this position, you will deliver vital administrative support, with a primary responsibility for managing the UK Legal mailbox. Additionally, you will occasionally assist colleagues with a range of administrative duties.
We will rely on you to:
* Manage and oversee all aspects of the UK Legal Inbox.
* Review incoming emails and other documents as directed, promptly distributing them to the appropriate recipients within the UK Legal team.
* Escalate matters in line with internal processes when required.
* Maintain correspondence and data files to ensure accurate and reliable recordkeeping.
* Prepare reports and documents that highlight metrics and trends derived from legal inbox data, using PowerPoint, Excel, and Word.
* Always maintain strict confidentiality, particularly when handling sensitive information.
* Occasionally assist the broader Legal team with internal projects and initiatives.
What you need to have:
* Excellent organisational skills and attention to detail with the ability to manage multiple tasks simultaneously.
* Strong written and verbal communication skills.
* Proficient in Microsoft Office applications, particularly Outlook for email management, as well as PowerPoint and Excel for presentation support.
* Collaborative and team-oriented approach.
* Self-driven and proactive, with the ability to work independently and take initiative.
* Minimum of one year of experience providing administrative support in a professional environment.
What makes you stand out:
* Minimum of two years of experience providing administrative support in a fast-paced, professional environment, preferably within the legal sector.
* The ability to remain calm and organised under pressure and effectively able to manage stakeholders at all levels.
* Experience in the legal sector with an understanding of commercial matters in particular.
* High proficiency in using Microsoft products, including but not limited to Microsoft Word, Excel, PowerPoint, and Outlook, to efficiently perform daily tasks and support team collaboration.
Why join our team
* We help you be your best through professional development opportunities, interesting work and supportive leaders.
* We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
* Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.
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