Job Overview:
To provide assistance to the Management Accountant in the provision of a comprehensive finance service to the college
Duties & Responsibilities
1. Provide accurate input, calculation, coding, reconciliation and recording of documentation, to process invoices/credit notes correctly and efficiently, whilst maintaining good supplier relations
2. Reconciliation of Supplier statements to ensure all invoices have been recorded and/or paid.
3. Processing Purchase Orders.
4. To be responsible for BACS payment processing and submission of college expenses and supplier payments.
5. Raise invoices/credit notes to customers/students and allocate payments received.
6. Debt recover of outstanding debts and sending reminders and following up of late payments.
7. Prepare and reconcile petty cash.
8. Prepare daily banking, record and reconcile all income collected from e.g. Exam fees, Book Deposits, College fund contributions and Trips.
9. Arrange BACS payment of authorised bursary payments, student refunds and other manual payments.
10. Responsible for usage of online payments portal.
11. Prepare the central recharging journals.
12. Assist the Management Accountant in keeping appropriate accounting records and maintaining the Financial Information System and ensure that documentation can withstand audit requirements.
13. Operate a service, taking payments and answer financial queries from students and staff.
14. Regularly update relevant financial information accurately and communicate accordingly with management and team members, to provide an effective and confidential service.
15. Assist with month-end and annual procedures.
16. Assist the Management Accountant in ensuring that the Financial Regulations / Policies & Procedures are adhered to at all times, this will include providing training to staff.
17. Liaise with the internal and external auditors as required.
Job Requirements:
18. Able to create, manipulate and present information in forms, tables, and spreadsheets.
19. Able to deliver effective results, meeting deadlines and targets in a timely and efficient manner.
20. Excellent verbal and written communication skills are essential.
21. A good level of efficiency in Word, Excel, and PowerPoint.
The right candidate will have:
22. A high standard of communication and interpersonal skills
23. Knowledge of Microsoft office and ability to adapt to new software
24. Ability to prioritise their workload
25. Have a team orientated ethos
Digital Environment
We are the leading college in Essex for technological advancements in education. We are driving the path to integrating technology within our teaching methods and the student experience and development.
Career-Focused
Our strategic career-focused approach means our relationship within our community, local and regional employers are at the heart of everything we do.
Individual Training
All staff have access to personalised training packages, whether this is to support settling in to a new role, or leadership and management training to support with progression opportunities.
Why choose us:
Our strategy is to create a Career Focused, Digital Learning environment, ensuring that the learner experience and our relationship within our community, local and regional employers, are at the heart of everything we do. We are proud to be selected as finalists for the AoC Beacon awards for effective use of digital Technology in FE. Providing a high achieving, focused learning environment allowing our students to achieve the grades they need for higher educations, or the skills and aptitude required to secure a suitable role in their chosen career. Our college is set in the leafy suburbs of Essex, with easy access to surrounding areas and amenities, we are based in a well-connected location both by road and rail.
What we offer:
26. A dedicated and friendly team of professionals who are keen to develop and learn.
27. Excellent pension provision
28. Annual Staff Awards
29. CPD days - opportunities to grow and development through mentorship and coaching
30. Free onsite parking
31. Staff appreciation days
32. Eye care vouchers
33. Onsite Starbucks & Restaurant
34. Well-being days & activities
35. Electric Vehicle Scheme*
36. Discounted gym membership.
37. Fully immersive teaching rooms allowing online teaching simultaneously at multiple locations.
38. Hybrid Working available.
*subject to terms & conditions