Executive Administrative Assistant
Do you excel in supporting senior leadership at the highest level, acting as a trusted partner and first point of contact within a high-performing executive office? Are you energised by complex, fast-paced environments where judgement, discretion and precision are key— this could be the role for you.
Aon is seeking an Executive Administrative Assistant to support a senior leader. Serving as a brand ambassador and operational anchor, this role provides executive support to the Chief Financial Officer, requiring a highly organised and proactive individual with the capacity to operate across senior leadership. The successful candidate will be expected to support cross-functional priorities and have the capability to manage the needs of up to two leaders.
This position is UK, London based and a hybrid role, offering the flexibility to work both virtually and from our London office on a weekly basis.
Responsibilities include, but are not limited to, supporting executive leadership through effective calendar management, travel coordination (including T&E processes), and technology logistics; maintaining strong strategic partnerships; facilitating prioritization and decision‑making; managing executive communications; and executing all tasks with precision and discretion.
Aon is in the business of better decisions
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
What will the day look like?
Executive Interface: Navigate interactions with senior leaders across the enterprise with grace and discretion
High‑Performance Culture: Thrive in a high‑intensity, fast‑paced environment with exacting standards.
Calendar Stewardship: Own and protect the executive’s calendar—prioritise strategic time while balancing stakeholder needs.
Calendar Optimisation: Distinguish between urgent, important, and flexible requests to maximise impact.
Strategic Wellness: Proactively build space for deep thinking, reflection, and recovery.
Travel Execution: Deliver near‑perfect travel coordination, including premium lodging and seamless transitions. Flexibility to support outside core hours when required, particularly during international travel.
Daily Logistics: Anticipate and handle needs—technology, documents, and meeting readiness.
Time Efficiency: Operate with self‑sufficiency and ensure every interaction with the executive is high value.
Precision: Demonstrate a high degree of accuracy in all tasks—details matter.
Governance: Maintain accurate records, contact lists, and process documentation.
Flexibility: Ability to constantly prioritise and re‑prioritise.
Multi‑tasking: Comfortable being involved in many moving workstreams and requests.
Communication: Clear and concise communicator (all mediums), serve as key liaison.
Intuition: Understand unspoken needs and act before being asked.
Partnership: Act as a key resource for the team, work hand‑in‑hand to streamline workflows and align with broader strategy, independently seek out answers to questions, take initiative, leverage network of resources to tackle problems.
Strategic Support: Assist with special projects, process improvements, prepare materials, and track action items.
Skills and experience that will lead to success
Technical/Functional:
* Proficiency in Microsoft Outlook, Teams, Excel, and PowerPoint
* Exceptional written and verbal communication skills
* Experience supporting Senior Executives within a large matrixed organisation
* Proven track record to handle complex calendars and logistics
* High discretion with confidential information
Leadership:
* Calm under pressure, with a proactive mindset
* Highly developed interpersonal skills and emotional intelligence
* Ability to influence without authority
* Professional polish and executive presence
Experience:
* Extensive experience in executive support roles
* Experience in financial services or corporate environments preferred
* Bachelor’s degree or equivalent experience
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