Job overview
The Women’s and Children’s Division is looking for a self-motivated and capable personal assistant to join their team at Whipps Cross Hospital.
The post holder will provide high quality administrative support to the Divisional Quadumvirate and the wider leadership team as required. They will prepare and support key monthly meetings, collating papers, recording minutes, and following up on actions.
The post holder will proactively manage the team’s diaries and make meeting arrangements.
Previous NHS experience is not essential. Training can be provided to those who can demonstrate the core competencies and a willingness and aptitude to learn.
Main duties of the job
To provide comprehensive and proactive PA support to the Women’s and Children’s Divisional Leadership Team.
Working for our organisation
Barts Health is one of the largest NHS trusts in the country, and one of Britain’s leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Detailed job description and main responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Person specification
Qualifications
Essential criteria
1. Educated to A-level standard or equivalent qualification or demonstrable equivalent administrative experience
Desirable criteria
2. Additional administrative/business qualification
Experience
Essential criteria
3. Evidence of performing administrative/PA or secretarial duties comparable to the role, including: Managing diaries and correspondence Organising meetings (agenda setting, papers, minutes) Supporting senior staff or leadership teams
Desirable criteria
4. Experience working within an NHS or healthcare setting
Skills
Essential criteria
5. Evidence of using Microsoft Office applications (Word, Excel, PowerPoint, Outlook) to produce professional documents, presentations, and manage diaries
Desirable criteria
6. Experience with NHS systems (e.g. e-rostering) or digital content creation (newsletters, posters)
Communication Skill
Essential criteria
7. Evidence of communicating clearly and professionally with a range of stakeholders (e.g. senior managers, clinicians, external organisations), including written correspondence and minute-taking
Desirable criteria
8. Experience liaising with external organisations or partners
Knowledge
Essential criteria
9. Demonstrable general awareness of NHS services or healthcare environment
Desirable criteria
10. Interest in healthcare services or patient care
Visa Sponsorship Information
This role is subject to UK immigration requirements. Where sponsorship is required, applicants must meet the eligibility criteria for a Skilled Worker visa in accordance with current UK Visas and Immigration rules, including any salary, qualification, and role-specific requirements applicable at the time of appointment. Candidates who require sponsorship will only be considered where the post is eligible and where all sponsorship criteria can be met. Evidence of the right to work in the UK will be required before appointment. Please note that for roles employed under Agenda for Change Terms and Conditions, the High-Cost Area Supplement (HCAS) is not included when calculating the basic salary for the purposes of sponsorship.