The Company Williams Grand Prix Technologies help solve our customers’ engineering challenges using world-leading capabilities in the areas of platform dynamics, advanced materials, simulation, testing, high performance computing, data analytics, artificial intelligence and machine learning. Operating across a wide spectrum of sectors, from aerospace and premium automotive to sport and lifestyle, we deliver a unique and world-class offering that draws on an unrivalled and trusted pedigree, earned at the forefront of motorsport engineering and diversified advanced engineering excellence. Our team operates from our headquarters in Grove, and also our core engineering & development hub in Didcot UK. By combining exceptional talent with unique engineering assets, we tackle our clients’ most complex challenges with the agility and precision that our motorsport heritage demands. At Williams Grand Prix Technologies, you will be part of a pioneering team at the forefront of engineering innovation. You'll have the opportunity to work on exciting projects across various industries, making a global impact. We offer a collaborative and dynamic work environment where your skills and creativity will be valued and encouraged. Williams is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments. The Position We’re seeking a highly organised Office Administrator to support the WGPT Leadership Team and run efficient day-to-day office operations. This is a hands-on role combining leadership support with office administration, requiring excellent judgement, strong prioritisation, and a proactive approach to getting things done. It would suit either an experienced office administrator, or an enthusiastic and motivated administrator looking to broaden their scope and develop their skills in a supportive environment. You will help keep key meetings, actions, and day-to-day coordination running efficiently for the Leadership Team. You will also take ownership of office operations, supplier coordination, and workplace readiness. You will be trusted with sensitive information and expected to operate with discretion and professionalism. Responsibilities: Leadership Team Support Meeting cadence & action tracking: Coordinate Leadership Team meetings, reviews, and key forums; manage room bookings, agendas, attendee logistics, minutes/actions where required, and follow up actions to completion. Stakeholder coordination: Act as a reliable point of contact for internal teams and external partners for scheduling, logistics, and information flow. Reporting & materials: Prepare and format presentations, packs, simple reports, and internal communications to a high standard. Travel coordination: Arrange end-to-end travel logistics when required using business tools (itineraries, flights, accommodation, visas where needed). Leadership administration: Provide administrative support across the WGPT Leadership Team, ensuring key commitments and deliverables stay on track. Confidentiality & discretion: Handle sensitive business and people information with care and professionalism. Office Administration & Operations Office operations ownership: Oversee daily office workflows, ensuring a well-run, welcoming, and productive environment. Facilities & maintenance: Coordinate office maintenance, repairs, access, utilities, health & safety checks, and general facility needs. Vendors & contracts: Manage supplier relationships (office services, facilities, equipment), coordinate renewals, track service performance, and support cost control. Procurement, invoices & expenses: Manage purchase orders using the business systems; maintain records for approvals and support basic documentation requests. Workplace readiness: Ensure meeting rooms and shared spaces are set up and equipped (AV, supplies, refreshments) and ready for visitors and meetings. Visitor hosting & events: Welcome guests; coordinate logistics for internal/external meetings, team events, offsites, and company gatherings. Onboarding support: Coordinate onboarding logistics (workspace setup, access badges, equipment requests, office orientation). Filing & document organisation: Maintain organised digital and physical filing systems; support audits or documentation requests as needed. IT coordination (admin level): Track IT support tickets; maintain equipment inventory (laptops, peripherals); coordinate access permissions and software onboarding with IT owners. Office systems monitoring: Monitor printers, Wi‑Fi, meeting room tech, and basic office systems; escalate issues promptly. HR admin support (light): Coordinate related activities and documentation where required. Maintain organisation charts. Workspace management: Maintain seating plans and support workspace moves/assignments. Requirements: Experience: Proven experience in office administration and leadership support in a fast-paced environment (technology/engineering/professional services desirable), or strong foundational administration experience with clear evidence of growth potential. Organisation & execution: Exceptional attention to detail; able to manage multiple priorities and follow through without prompting. Communication: Clear, professional written and verbal communication; confident engaging with senior stakeholders and external partners. Judgement & problem-solving: Strong critical thinker who can anticipate issues, resolve problems independently, and escalate appropriately. Confidentiality: Demonstrated ability to handle sensitive information with discretion. Style & mindset: Proactive, resilient, calm under pressure, and solutions-driven; enjoys creating order and improving how things work. Flexibility: Willing to support occasional out-of-hours requirements and travel coordination when needed. It is impossible to list every requirement for, or responsibility of, any position. Similarly, we cannot identify all the skills a position may require since job responsibilities and the Company’s needs may change over time. Therefore, the above job description is not comprehensive or exhaustive. The Company reserves the right to adjust, add to or eliminate any aspect of the above description. The Company also retains the right to require all employees to undertake additional or different job responsibilities when necessary to meet business needs.