Facilities Coordinator | London | £35,000 | Permanent
We are working with a leading professional services organisation to recruit a Facilities Coordinator to support the smooth running of a busy, multi-site environment.
This is a hands-on, varied role combining facilities operations and records management, ideal for someone who thrives in a fast-paced, detail-driven setting and wants to play a key role in maintaining a safe, efficient workplace.
The Role
You’ll work closely with the Facilities Manager to ensure day-to-day operations run seamlessly, while also overseeing critical records processes.
Key responsibilities include:
* Coordinating daily facilities operations across multiple sites
* Managing helpdesk tickets, ensuring timely resolution and accurate tracking
* Supporting maintenance, repairs, and service contract management
* Liaising with external contractors and suppliers to ensure quality delivery
* Maintaining compliance records (maintenance, safety, and operations)
* Assisting with office moves, workspace planning, and facilities improvements
* Coordinating meeting room setups in collaboration with Reception
Records Management:
* Maintaining logs of files and deeds
* Managing confidential records, including secure document destruction
* Coordinating file retrieval, delivery, and storage
* Supporting fee earners with records queries and matter management
* Assisting with annual offsite destruction processes
What We’re Looking For
Essential:
* 3+ years’ experience in a facilities or workplace support role
* Strong organisational skills with the ability to manage multiple priorities
* Experience liaising with contractors and service providers
* High attention to detail and accuracy
* Confident communication skills (written and verbal)
* Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
* Proactive, reliable team player with a “can do” attitude
Desirable:
* Experience with records or document management systems
* Knowledge of health & safety requirements
Why This Role?
This is an opportunity to step into a broad, operational role where you’ll have real ownership across facilities and records, working within a collaborative and well-structured team.
Interested?
If you’re looking for a role where you can make an immediate impact and develop within a professional environment, apply now