Role/ Department
The Fund Administration/Transfer Agency Lead (Guernsey) is a leadership position within our Guernsey Private Capital Administration (PCA) department. Reporting to the Head of PCA Guernsey, the role holds end-to-end responsibility for all Guernsey-based Fund Administration/Transfer Agency operations (excl. AML) and service delivery. The role is responsible for functional oversight, governance, and support to Northern Trust's Transfer Agency activities delivered from outsourced/extended locations (such as Ireland and India), in line with our global operating model and shared ownership approach.
Key Responsibilities
* Strategic Leadership & Service Delivery: Provide strategic direction and day-to-day leadership for all Fund Administration/Transfer Agency services in the Guernsey Private Capital business, ensuring high-quality service delivery, operational efficiency, and outstanding client outcomes for all fund administration/investor servicing activities.
* Operational Accountability: Own the end-to-end TA operations for Guernsey-based domiciled funds, maintaining accountability for service levels, quality control, and regulatory compliance throughout the investor lifecycle - from subscription and redemption processing to investor communications and reporting.
* Outsourcing Oversight & Governance: Serve as the Business Unit Outsourcing Manager for TA, establishing a robust governance framework for all Transfer Agency processes delegated to offshore/outsourced teams (e.g., in Ireland, India). Oversee SLAs, perform regular service reviews, monitor KPIs, and ensure delegated activities meet Northern Trust's standards and risk controls. Proactively manage escalations, issue resolution, and continuous improvement initiatives across locations.
* Regulatory & Risk Compliance: Ensure full compliance with local regulatory requirements and corporate control frameworks, including adherence to Guernsey Financial Services Commission (GFSC) regulations, economic substance obligations, AML and investor due diligence standards. Maintain appropriate local oversight, approvals, and record-keeping for critical investor services in line with Northern Trust policies and Guernsey regulations.
* Client Focus & Relationship Management: Act as an escalation point of contact for Transfer Agency matters in Guernsey, working closely with Client Service Delivery Managers and Relationship Managers to address client needs, service reviews, and new business opportunities. Represent the TA function in client meetings, fund board meetings, and regulatory engagements, ensuring client queries and requirements are addressed promptly.
* Cross-Functional Partnership: Collaborate with internal and external stakeholders, including Fund Accounting, Financial Reporting, Investor AML, Payments teams, and global PCA leadership, to deliver a cohesive and integrated service model. Promote a One Northern Trust approach that leverages global best practices and consistent processes across jurisdictions for Private Capital clients.
* People Leadership & Development: Lead, mentor, and develop the Guernsey Fund Administration/TA team, fostering a culture of high performance, accountability, and continuous learning. Manage resource planning, hiring, training, performance management, and succession planning.
* Operational Resilience & Change Management: Monitor capacity, productivity, and risk metrics, implementing improvements to enhance operational resilience and scalability. Champion process improvements and technology initiatives to drive efficiency and participate in strategic change/transformation projects impacting the Transfer Agency function.
Skills & Experience
* Extensive Fund Administration/TA Expertise: Demonstrated experience in Transfer Agency/Investor Services/fund administration, ideally in private equity or alternative asset environments. Deep understanding of TA operations, including investor onboarding, dealing/subscription & redemption processes.
* Operational Oversight in a Global Model: Strong track record in managing service delivery across onshore/offshore or outsourced models, with skills in service level management, vendor/outsourcing oversight, and remote team collaboration. Ability to establish effective governance, monitor KPIs, and drive continuous improvement in a multi-jurisdictional context.
* Stakeholder & Client Management: Excellent communication and interpersonal skills, with experience building relationships and working closely with clients, colleagues, and senior stakeholders. Comfortable representing the TA function in client forums, audits, and regulatory discussions.
* Regulatory & Control Acumen: In-depth knowledge of fund industry regulations relevant to Transfer Agency and investor services, especially GFSC rules, AML/KYC, FATCA/CRS, and data protection in a Guernsey context. Skilled in risk management and implementing control frameworks to uphold compliance and quality.
* Strategic & Analytical Thinking: Strong analytical, problem-solving, and decision-making abilities. Able to think strategically about service delivery, process enhancements and to manage multiple priorities effectively. Experience driving organizational change or process re-engineering within operations is an advantage.
Qualifications
* Professional qualifications such as ICSA.
* Familiarity with relevant industry systems and technologies.
* Leadership & Oversight: Proven people management and leadership experience, preferably at a senior manager level.
Reasonable Accommodation
Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at MyHRHelp@ntrs.com.
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