Overview
We are seeking a organized and detail-oriented Office Manager oversees the smooth and efficient operation of an office environment. This role encompasses a variety of administrative, organizational, and management responsibilities, ensuring the workplace is well-maintained and conducive to productivity. The Office Manager acts as a central point for various tasks, including managing office supplies, coordinating communication, and supporting staff.
Responsibilities
* Manage their workload and output
* Handling correspondence, managing calendars, scheduling meetings, and maintaining office records (both physical and digital). Handling Calls
* Ensuring the office environment is well-maintained, including managing repairs, coordinating with vendors (e.g., cleaning services, IT support), and maintaining inventory of office supplies..
* Assisting with onboarding new employees, providing general administrative support to staff, and potentially managing employee schedules and time-off requests.
* Serving as a point of contact for internal and external communication, facilitating communication between different departments, and potentially organizing company events.
* Ensuring compliance with company policies, implementing and maintaining administrative procedures, and potentially contributing to the development of new procedures
* Assist with human resources functions, including payroll processing and employee training & development.
* Assist with our External appointed companies regarding our website, linked in, and online activate.
* Liaise with the IT department to ensure that the office technology functions correctly and effectively
* Develop and implement information and administrative systems
* Manage digital and paper filing systems, ensuring that data protection laws are adhered to
* Manage schedules and coordinate meetings, appointments and travel arrangements
* Ensure supplies of stationery and equipment are maintained
* Organize the office layout and oversee office maintenance, coordinating necessary repairs with external suppliers and contractors
* Ensure adequate staffing levels to cover absences and peaks in workload, often using temping agencies
* Support staff development and training, including helping with new staff onboarding
* Ensure compliance with office health and safety policies and ensure they're followed
* Arrange regular testing for electrical equipment and safety devices (either in the office or yard)
* Attend training sessions to keep up to date with industry practices and developments.
* Liaise with the accounts department to process invoices, expense claims and payroll
Requirements
* Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
* Excellent communication skills, both verbal and written, to interact with team members, vendors and other stakeholders professionally.
* Addressing issues that arise in the office environment and making appropriate decisions.
* Utilizing tools like Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
* Ensuring accuracy and completeness in all tasks
* Being able to adjust to changing priorities and tasks.
Job Type: Full-time
Pay: £24,500.00-£30,000.00 per year
Benefits:
* On-site parking
Work Location: In person