Creating highly ethical and collaborative property partnerships.
To provide proactive, organised administrative support across the contract, ensuring seamless coordination between site teams, office functions, clients, and residents. This role is key to maintaining trackers and recording information, assisting in progression and construction progress, and supporting positive communication with all stakeholders.
Your profile
Key Responsibilities
Contract Administration & Support
* Manage specific contracts to ensure high-quality record keeping, effective team communication, and accurate reporting.
* Monitor contract KPIs against internal processes, ensuring compliance and timely action.
* Work closely with both our Construction and Living Markets teams to ensure clear communication, data accuracy, and unified contract delivery.
* Assist in the progression of properties to legal completion.
* Keep client and internal trackers up to date.
* Liaise with agents and vendors to organise property access.
* Book valuations and manage the Contracts Manager’s diary.
* Prepare written valuations
* Organise property handovers and handover packs.
* Maintain property records on internal and client data rooms.
Stakeholder Liaison
* Act as the first point of contact for administrative queries from clients, colleagues, and senior management.
* Log and escalate complaints or issues raised by residents to the project team.
* Maintain trackers, circulate deadlines, and monitor KPIs.
* Prepare and collate monthly reporting data.
Procurement Administration
* Raise and issue purchase approval orders in line with company procedures.
* Track orders placed by the team and liaise with suppliers to confirm delivery timelines.
* Maintain records of approved suppliers and work with the Office Manager to manage vendor onboarding.
Skills & Experience Required
Essential:
* Two consecutive years or more proven experience in an office-based administration role (applications without this will not be considered).
* Strong organisational and multitasking skills with excellent attention to detail.
* Excellent written and verbal communication skills.
* Proficiency in Microsoft Office and document management systems.
* Confident working in a team environment and coordinating between departments.
* Comfortable attending and participating in client meetings.
Desirable:
* Familiarity with project-based administration or document control.
* Understanding of property sales and/or progression processes.
* Exposure to purchase order systems or procurement procedures.
Why us?
What We Offer
* A collaborative and growing environment where your contribution is valued.
* Hands-on exposure to key client contracts.
* Clear pathways to roles such as Office Manager or Project Coordinator.
* 20 days’ annual leave plus bank holidays.
* Birthday gifted as a day off and discretionary closure over Christmas.
* Company pension scheme.
* Friendly team culture and regular team events.
About us
Be Part of Something Bigger
Join a company that values integrity, collaboration, and sustainability. Together, we’re shaping the future of property services with innovative solutions and a commitment to excellence.