Bookkeeper

Part-time freelance bookkeeper

Hours: 4 hours per week on average

Location: Remote

Start: Monday 29 June 2026, or as soon as possible thereafter.

Apply: Contact Rob Reason on Linked in with anything relevant about your experience (eg a link to your website) and proposed fee.

About the role

HiddenCity creates real-world adventure games where players solve clues sent to their phones as part of an unfolding story across the city. The most recent game is 007: Shadow of Spectre, created in collaboration with the James Bond film franchise. Find out more on the company website.

We're looking for a reliable, detail-focused bookkeeper to take on week-to-week bookkeeping with an efficiency mindset, making good use of automation and bulk tools to handle volume.

You'll be stepping into a working system, with documented finance processes.

What you'll do

• Bank & payment reconciliation — reconcile our Xero accounts weekly (current account, credit cards, plus PayPal, Stripe and Wise).
• Accounts inbox — review the accounts inbox at least twice a week, action supplier and HMRC correspondence, and raise anything that needs attention.
• Supplier coding & contact hygiene — code transactions using our existing mappings, and keep supplier records tidy.
• Process volume efficiently — use bulk and automated methods: creating supplier bills via CSV import, and maintaining bank rules, repeating bills and supplier defaults to keep routine coding fast and consistent.
• Period-end journals — post routine accruals and depreciation journals in line with our documented rules.
• VAT preparation — prepare the quarterly VAT return in Xero for review and sign-off by our accountants.
• Flag — surface unusual items, treatment questions, or anything outside the documented process to the Finance Director or accountants.

What we're looking for

• Strong communication skills
• Solid hands-on Xero experience, including bank reconciliation and bank rules
• Comfortable with Xero's bulk and automation features — CSV import of supplier bills, repeating bills, supplier defaults.
• Comfortable reconciling multiple accounts, including payment platforms (PayPal / Stripe)
• Strong attention to detail and a methodical, process-following approach
• Able to work independently, remotely and asynchronously
• Proficient in Google Docs and Google Sheets.

Engagement

This is a freelance engagement under HiddenCity's Professional Services Agreement, with four weeks' notice after three months.