This post is open to employees of the five LAASP organisations. As part of your application, you will be asked to confirm that you are a current employee of The Clatterbridge Centre, Liverpool Heart and Chest Hospital, Liverpool University Hospitals, Liverpool Womens Hospital or, The Walton Centre.
We are looking to recruit a Project Support and Maintenance Contracts Administrator to support with managing maintenance contracts for a broad range of medical devices to ensure that they are efficiently managed, compliance is upheld, and service delivery meets agreed standards.
The role requires involvement with various services including clinical users, Medical Engineering, and Procurement, liaising closely with medical device suppliers.
Our ideal candidate will have experience of working with electronic databases & data entry, excellent customer & administrative skills, and have an understanding of procurement systems & processes.
The successful candidate will be based on the Royal Liverpool Hospital site, working Monday Friday 8.30-4.30pm.
To undertake this role the successful applicant will have experience of working with databases, good all round administration and customer service skills.
You be liaising with service users and external suppliers and will be able establish a good rapport and professional relationships with others.
Main Duties Of This Role
* Contract Management - ensure appropriate maintenance contracts for a variety of medical devices are managed efficiently, and act as the first point of call for maintenance related queries
* Administrative Support - data entry into asset management system, arranging maintenance visits, and ensuring records are updated
* Compliance & Documentation - ensure all statutory compliance certificates and documentation are collated and accessible
* Financial Oversight - support procurement activities by obtaining quotes and raising requisitions, whilst tracking spends and budgets
Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.
We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Womens NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.
UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.
For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.
Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Womens Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UKs largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.
For roles at Liverpool Womens, visit their careers page .
Additional Responsibilities
* Contract Management - Monitor and track maintenance contracts for medical devices, ensuring compliance with terms and conditions.
* Maintain accurate records of contract documentation, including variations, renewals, and compensation events.
* Liaise with contractors and suppliers to ensure timely delivery of services and resolution of issues.
* Administrative Support - Prepare reports on contract performance, spend analysis, and compliance metrics.
* Schedule and coordinate meetings, including minute-taking and action tracking.
* Compliance & Documentation - Review and evaluate contractor Risk Assessments and Method Statements prior to site visits.
* Support audits and inspections by providing relevant documentation and reports.
* Communication & Coordination - Collaborate with internal teams (e.g. Medical Engineering, Procurement, Clinical users, Finance) to support contract delivery.
* Monitor shared inboxes and distribute communications to relevant stakeholders.
* Financial Oversight - Track spend against budget and flag anomalies or overspend.
* Support procurement activities by obtaining quotes and raising requisitions.
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