We are currently recruiting for a Leading and prestigious glass company due to their continued growth and development they are seeking to employ a Purchase Ledger Supervisor for their March site to start asap.
Reporting directly to the Financial Controller
Permanent role
Hours will be Monday to Friday - 8.30am – 5pm – 1-hour lunch.
Competitive salary offered.
Purpose of the role:
To process, record and pay supplier invoices in such a manner that the supply of materials is not interrupted and ensuring that the materials are purchased at the correct cost.
To ensure that all entries are posted onto the ledgers in a timely manner for the purpose of providing the information for the Finance reporting in 8 working days.
To provide ad-hoc reporting around certain cost bases such as transport, maintenance and utilities.
Key responsibilities and duties:
Process supplier invoices in an efficient manner (Input, match and price check), ensuring the goods and services are received, are not overcharged and have been ordered in accordance with company procedure and authority levels.
Ensure that purchase invoices and receipts are recorded in the correct manner in respect of statutory reporting and taxation requirements, in particular VAT.
Pay suppliers (once authorised) no earlier than their terms, but without enough delay to risk putting any account on stop and effecting delivery.
Reconcile supplier statements each month to ensure no invoices are missing.
Using an impress system; maintain the petty cash, ensuring purchases are correctly approved and recorded.
Maintain a record of purchasing authorities.
Work with the Assistant Accountant to ensure material price lists are up to date.
Key objectives
Creditor days (suppliers paid within agreed terms but no earlier) >45 days.
No Suppliers on stop during the period.
Supplier statements are reconciled by working day 4 and any queries resolved.
Minimise invoices that require signing off.
Supplier price lists (including carriage charges) are up to date and approved.
New prices identified are set up on the intranet for future PO’s.
Person Specifications:
Essential experience
Solid experience (5+ years) of operating at a senior level within the purchase ledger (accounts payable) section of a Finance team
Experience of managing staff and training to a high standard
Additional desirable experience
Using the Navision software package
Using excel for downloading information and providing management information
Individual Performance Characteristics Work Approach:
Willingness to develop and broaden team members
Proactive and dynamic.
Organised and able to prioritise.
Confidence in decision-making.
Willing to accept responsibility and ownership of issues.
Interpersonal skills:
Direct and honest approach.
People orientated.
Effective communication, listening and questioning.
Effective conflict management.
Develop a strong sense of camaraderie and team spirit.
Self-motivated.
Commercial acumen.
Effective problem solving.
Numerically biased.
Characteristics sought:
Enthusiastic, assertive, confident, sympathetic, analytical, supportive, and proactive
This job profile summarises the main aspects of the post but does not cover all the duties that the post holder may be required to perform