The Medical HR Administrator is responsible for providing general administration support to the Medical Workforce Team and the Guardian of Safe Working.
The post holder will be expected to work flexibly within the team, liaising closely with all members of the Medical Workforce Team, the Guardian of Safe Working, Medics, and key stakeholders outside of the Medical Workforce Team.
Main duties of the job
1. Set up and maintain Allocate records for all Resident Doctors and LED doctors on commencement with The Trust.
2. Act as a point of contact and liaise with host employers (such as GP practices and Psychiatry placements) to collate sickness information and record on Medics Health Roster.
3. Run sickness absence reports as required and initiate management action where necessary.
4. Assist with the general administration of the Consultant / SAS Job Planning system.
5. Arrange, attend, and minute the Resident Doctor Forum quarterly (and any extraordinary meetings), including sending diary invitations and collating agenda items.
6. Handle incoming telephone/MS Teams calls and emails via the Medical HR inbox, answer medical-specific queries, take clear messages, and provide information and support, referring to team members as needed.
7. Assist with the Resident Doctors induction held approximately 6 times per year on the 1st Wednesday of the month, starting early at 7:30 am.
8. Provide non-complex advice on processes for medical staff.
9. Manage own diary, organise, prioritise work, and report data as required, often working unsupervised.
10. Provide cross-cover within the Medical HR team to ensure seamless service delivery.
11. Perform other duties as required.
We are an acute Trust rated "Good" by the CQC, providing regional and super-regional services including Burns, Plastics & Reconstructive Surgery, Wessex Regional Genetics Laboratory, Wessex Rehabilitation, Spires Cleft Centre, and the Duke of Cornwall Spinal Treatment Centre. We have about 470 beds and employ over 4000 staff.
We support flexible working and consider requests based on service needs. Benefits include NHS discounts, at least 35 days of paid holiday (pro-rata), a generous pension scheme, on-site parking (fee applies), leisure centre, day nursery, and holiday play scheme.
Salisbury offers a high quality of life with easy access to London, Southampton, Bournemouth, and airports. Explore Salisbury at www.experiencesalisbury.co.uk.
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